Board of Directors Meeting Minutes

Minutes of Regular Meeting of the Board of Directors

June 6, 2024

The regular spring meeting of the Board of Directors was held in a hybrid format on June 6, 2024.

The meeting was called to order by President Ingold at 10:01 a.m.  The following members were present in person:  Hogue, McAlister, Yoder, Johnson, Ingold, Isenhower, Vanausdoll, Davis, and Drees.  Present via Zoom was Kerr. Also present were Nicole Schaefbauer, Chris Frasco, Jackie Litwiller, Jonathan Hauter, and Charlie Shempf from the IESA staff. Not present were Haupt, Chavers, and Marquardt.

Motion by Drees/Yoder to approve the April 2024 regular meeting minutes as presented. CARRIED.

Dr. Hogue presented the Treasurer's report.  Motion by Hogue/Vanausdoll to approve the Treasurer's report as of May 2024. CARRIED.

Division Reports

No reports.

Administrative Reports

Matt Hawkins, TPG- Provided an update to the Board on the status of pending proposals and a plan for the upcoming school year.

Charlie Shempf, Assistant Executive Director- Shared with the Board the selection of Adam Greenberg and Branden Peterson as the wrestling Grand Marshals.  Updated the Board that IESA will be following all NFHS wrestling changes.  Proposed a recommendation to reduce the number of plaques distributed at wrestling sectionals to one.  Motion by McAlister/Marski to reduce the wrestling sectional plaques to champion only.  CARRIED.  Updated the Board on the new skittles area secured at the Peoria Civic Center for Chess.  Reviewed the IESA Bowling State Tournament.  Updated the Board on the organizational status of the upcoming baseball state tournament.  Reviewed the inaugural Celebration of Excellence and thanked everyone for their involvement.  Updated the Board on the new position that he has accepted and thanked the Board for their support during his time at the IESA.

Jackie Litwiller, Assistant Executive Director- Shared music updates with the Board.  Updated the Board on the organizational status of the upcoming softball state tournament.  Reviewed the upcoming Volleyball state host sites.  Highlighted the 2025 Cheerleading state final date.

Chris Frasco, Assistant Executive Director- A review of the Scholastic Bowl state tournament was shared with the Board.  Informed the Board of a new initiative that the Association will be undertaking in 2024-25.  We will be collecting information from officials and will then be highlighting officials and their service to the Association on a regular basis throughout the school year on our social media platforms.  Recommended some changes to Baseball state series official’s pay.  Motion by Davis/Hogue to accept the recommended baseball state series officials pay increases (Regional- $65, Sectional- $75, State- $85).  CARRIED.

Nicole Schaefbauer, Executive Director- An update was provided on the strategic planning meeting scheduled for July 16.  An update was provided regarding some of the facility projects planned for the building- parking lot repair, security system, potential interior remodel.  Additional conversation was held regarding pending legislation.  The Board was updated on the recent loss of CIS as our official streaming partner.  Discussion was had on possible alternatives for the upcoming basketball and volleyball seasons.  The Board was asked for their input on the receipt of enrollment numbers and their comparison to submitted ISBE numbers.

Old Business

Tabled Athletic Director recommendation regarding bylaw 31.33- The staff presented an updated recommendation regarding the allowance of signs and banners at the state finals only.  Motion by Yoder/McAlister to adopt the new wording of by-law 3.133 to allow signs at the State Finals and exclude light sticks.  CARRIED.

Tabled Athletic Director's recommendation regarding state series ticket prices- The staff presented new ticket pricing for the 2024-25 school year based on the Athletic Director’s recommendations to move to a cash price and a digital price, eliminating the student/senior ticket.  In addition, the AD Committee recommended ticket prices be kept to increments of $5.00, and this was reflected in the proposal.  Motion by Hogue/Johnson to adopt the new ticket pricing beginning in 2024-25.  CARRIED.     

Tabled Wrestling recommendation regarding an additional Sectional official- A recommendation was presented to add a fifth sectional official with a payment of $200 per sectional official.  Motion by Hogue/Ingold to modify the recommendation to add a fifth sectional official with a payment of $225 per sectional official.  CARRIED.

Tabled Cheerleading recommendation regarding post-competition judge availability- A recommendation was presented to eliminate the need for a tech judge to be present after the competition for coach inquiries.  Motion by Johnson/Yoder to adopt the recommendation.  CARRIED.

Review of Sportsmanship Advisory Committee’s penalty assessment- The Board reviewed the previously carried penalty assessment for the Head Basketball Coach from Calumet City Schrum.  After additional discussion, a modified penalty was recommended.  Motion by McAlister/Marski to adopt the modified penalty recommendation.  CARRIED.

President Ingold recessed the meeting for lunch at 11:43 a.m. and reconvened the meeting at 12:15 p.m.

Board Committee Reports

Staff Relations- Motion by Hogue/Marski to approve the contracts of Schaefbauer, Frasco, and Hauter.  CARRIED.

Finance- No report

Advisory Committee Reports

Bowling— The Bowling Advisory Committee met on May 8, 2024, via Zoom.  Motion by Marski/Vanausdoll to approve recommendation #1 (increase the Sectional round to four games).  CARRIED.  Complete advisory minutes may be found at the following link.   

Scholastic Bowl—The Scholastic Bowl Advisory Committee met on May 31, 2024, in-person.  Motion by Yoder/Davis to adopt all recommendations presented (#1- coach recognition, #2- coach moderating allowance, #3- regular season home team provides questions, #4- #9 are all rulebook updates).  CARRIED.  Complete advisory minutes may be found at the following link.

Track and Field--The Track and Field Advisory Committee met on June 5, 2024, in a hybrid format.  Motion by Drees/Marski to approve all Committee recommendations (#1- extend roster change deadline and eliminate roster changes at the seed meeting, #2- increase coach wristbands at the state meet to 6, #3- Terms and Condition exceptions clean-up, #4- wheelchair division added to Sectional level, #5- standard recommendations, #6- State Final officials payment increases).  CARRIED.  Complete advisory minutes may be found at the following link.

Music—The Music Advisory Committee met on May 30, 2024, in-person.  Motion by McAlister/Marski to approve both recommendations (#1- allow for recorded accompaniment, #2- increase judge pay). CARRIED.  Complete advisory minutes may be found at the following link.

The dates of the remaining meetings for 2024-25 were announced.

Motion by Vanausdoll/McAlister to approve the expenses of the meeting.  CARRIED.

There being no further business, motion by Davis/Drees to adjourn the meeting. CARRIED. President Ingold adjourned the meeting at 2:26 p.m.

Respectfully submitted,
Nicole Schaefbauer

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