Board of Directors Meeting Minutes

Minutes of Regular Meeting of the Board of Directors

September 11, 2023

The regular fall meeting of the Board of Directors was held on September 11, 2023 at the IESA Office, Bloomington, Illinois.

The meeting was called to order by President Ingold at 10:13 a.m. The following members were present: Haupt, Hogue, McAlister, Marski, Yoder, Johnson, Chaves, Ingold, Marquardt, Kerr, Vanausdoll, Davis, Drees, and Duncan. Also present were Nicole Schaefbauer, Chris Frasco, Jackie Litwiller, and Charlie Shempf from the IESA staff. Not present was Isenhower.

Mr. Tim Ker, principal at Southeastern JHS in Augusta was appointed to fill the Board vacancy in Division J.

Motion by Yoder/Johnson to approve the June, 2023 meeting minutes as presented. Carried.

President Ingold gave a few remarks welcoming everyone to the first meeting.

Dr. Hogue presented the Treasurer's report. Motion by Hogue/Drees to approve the August, 2023 financial report. Carried. The Board received a 5-year comparison of income and expenses.

Division Reports

Division H—President Ingold received correspondence for an adjustment to the IESA calendar to reduce the overlap of female activities especially in the Fall. This request will be added to the agenda of the Calendar Committee for discussion. He also received communication regarding the participation and success of non-boundary schools in the IESA post-season. There was a brief discussion of the work of the Public/Non-Boundary Action Team and the recent survey that was sent out to the membership.

Assistant Director Reports

Charlie Shempf — Reported on the upcoming IESA Baseball State Finals and shared that baseball ejection numbers are down compared to last year. Shared that two-year sectional bowling host contracts have been sent out. Presented the recommendations of the Recognition Committee which included preparations for an IESA Awards Program. Motion by Johnson/Haupt to approve the recommendations. Carried.

Jackie Litwiller — Shared with the Board the final attendance numbers for the Fall AD Workshop and the general feedback of the event. Reported on the upcoming IESA softball state finals. Shared with the Board the initial success of the Sportsmanship campaigns. Reviewed the vendor set-up for the Cheer Championships which is different than last year. Updated the Board on the Volleyball State Finals and the status of the IESA Music S&E and Org contests.

Chris Frasco — Reported on the upcoming IESA state golf finals. With the introduction of the team competition, entry numbers were increased over last year. Reported that girls basketball games had begun. Presented the Sportsmanship Advisory Committee recommendations regarding multiple ejections. Recommendation was tabled.

Executive Director's Report

Nicole Schaefbauer - The Board was updated on the sponsorship agreement with DICK’s Sporting Goods. Welcomed the new staff member- Jackie Litwiller- and updated the Board on her transition. Informed the Board of the current membership total and that activity numbers have seen increases from the previous year.

Discussion was had on the partnership with TPG. Our Account Manager was recently hired and will be starting in our office Oct. 2. Updated the Board on the participation and representation of the IESA at the recent NFHS Behavior Summit. Updated the Board on the upcoming attendance of the IESA at the NFHS Middle School meeting. Discussion was held regarding our transgender bylaw and COVID concerns. The Board reviewed the decision of the Appeals Panel that ruled on the eligibility of a Metamora GS softball player. The Board discussed IESA By-law 2.053 and recommended wording that acknowledges recent ISBE tuition waiver changes but maintains full time staff member status to be eligible for IESA activities. Motion by Hogue/McAlister to adopt the recommended wording change. Carried.

Old Business

A review of the administrative and support staff assignments was distributed to the Board. An update was also given regarding the status of filling the administrative assistant vacancy.

The Board received the seniority listing of current Board members. A recap of the 2023 NFHS meeting was given by those Board members who attended. The Boad was in favor of sending the IESA Comptroller to the 2024 Summer meeting to participate in the financial track of meetings.

A review of the election procedures and the timeline was given to those Board members who will be up for election in the fall of 2023.

President Ingold recessed the meeting for lunch at 12:21 p.m. and reconvened the meeting at 12:48 p.m.

New Business

The Board had received a copy of the audit that was prepared and presented by the accounting firm of Striegel Knobloch & Company, L.L.C., Bloomington, Illinois. Motion by Hogue/Marski to accept the auditor's report. Carried.

Motion by Drees/Hogue to approve the FY 2024 proposed budget as presented. Carried.

Motion by Hogue/McAlister to approve the Juneteenth holiday as a day when the IESA Office would be closed. Carried.

Motion by Haupt/Marski to increase the merchandise rebate to state hosts to the proposed amounts. Carried.

Discussion was held regarding the proposed Peoria Civic Center contract extension for Chess. Mr. Shempf also presented the proposal received from the BOS Center in Springfield. With the significant grant offered by the PCC, there was a motion by Marski/Drees to approve the Peoria Civic Center agreement. Carried.

Board Committee Reports

Staff Relations - Reviewed the Executive Director performance review procedure. Goals were presented with feedback from the Board.

Advisory Committee Reports

Officials - The Officials Advisory Committee met on August 24, 2023 in person. Motion by Yoder/Marquardt to approve recommendation #1 (cap regular season softball play to no inning can start 2 hours after the first pitch). Carried. Motion by McAlister/Hogue to approve recommendation #2 (increase to 2024-25 post-season pay scale for softball, basketball and volleyball). Carried.

Other New Business

The dates of the future Board meetings were announced. The dates are January 26; April 12; and June 6. All future meetings will be held in person with a virtual option and will start at 10:00 a.m.

Motion by Yoder/Marski to approve the expenses of the meeting. Carried.

There being no further business, motion by Marquardt/Marski to adjourn. Carried. President Ingold adjourned the meeting at 1:55 p.m.

Respectfully submitted,
Nicole Schaefbauer