Board of Directors Meeting Minutes

Minutes of Regular Meeting of the Board of Directors

April 5, 2022

The regular spring meeting of the Board of Directors was held in a hybrid format on April 5, 2022.

The meeting was called to order by President Ingold at 10:04 a.m. The following members were present in person: Haupt, Marski, McAlister, Ingold, Yoder, and Chavers. Present via Zoom were: Johnson, Hogue, Drees, Vanausdoll, Meyers, Duncan, and Davis. Also present were Nicole Schaefbauer and Chris Frasco from the IESA staff. Not present was Isenhower.

Motion by Yoder/McAlister to approve the January 28, 2022, regular meeting minutes as presented. Carried.

Dr. Hogue presented the Treasurer's report. Motion by Hogue/Marquardt to approve the Treasurer's report as of February 28, 2022. Carried.

Division Reports

Division M - Mr. Davis expressed his thanks to Mr. Frasco for his work with a scholastic bowl issue.

Administrative Reports

Mr. Frasco provided an overview of the boys basketball state series. Weather had a considerable impact on scheduling. All hosts did an excellent job of adjusting. Information was shared with the Board regarding the new Scholar Attitude Award format and recipients. There was discussion on finding a potential sponsor and continuing to provide certificates for nominees.

Mrs. Schaefbauer provided an update on the A&M Products updated bid information. The rise in costs have necessitated the vendor to terminate the existing contract. Administrative staff will look at the financial impact on the Association and report back. Mrs. Schaefbauer and Mr. Frasco had a very productive meeting with the Peoria Civic Center and Peoria CVB. The facility will be able to host the Chess competition and we will work on possibly hosting the Cheer competition if finances allow. Updates were provided on ejection penalties, Mikasa communication, and transgender applications.

Old Business

None

New Business

None

Board Committee Reports

Staff Relations - Dr. McAlister presented the Staff Relations Committee recommendations. Motion by Yoder/Johnson to approve recommendations 1-5 as presented during the Executive Session. Carried.

Finance - Dr. Hogue presented the Finance Committee recommendations. Motion by Yoder/Drees to approve the hiring of an Assistant Executive Director. Carried. Motion by Marski/McAlister to continue the current membership and activity fee structure. Carried. Motion by Marquardt/McAlister to implement new digital and cash ticketing prices for the state finals and new ticket prices for the wrestling and track sectionals. Carried. Motion by Vanausdoll/Haupt to institute a 45-day period for state series hosts to seek assessments from participating schools. Carried.

Advisory Committee Reports

Athletic Director - The Athletic Director Advisory Committee met on March 22, 2022 in a hybrid format. Motion by Marquardt/Marski to approve recommendation #2 (increase the number of officials at the state finals for baseball/softball, sectional basketball and basketball regional final). Carried. Motion by McAlister/Drees to approve recommendation #3 (limit volleyball warm-up in the state series to timed warm-up only). Carried. Recommendation #1 was tabled for further study by the administrative staff.

Basketball - The Basketball Advisory Committee met on March 3, 2022 via Zoom. Motion by Yoder/Vanausdoll to approve recommendation #2 (move the boys Sectional date to Monday of Week 31 and 32). Carried. Recommendation #1 was tabled for further discussion.

Cheerleading - The Cheer Advisory Committee met on February 9, 2022 in hybrid format. Motion by Marquardt/Marski to approve recommendation #1 (move the competition date to the Saturday of Week 33) and recommendation #3 (increase judge pay). Carried.

Chess - The Chess Advisory Committee met on March 25, 2022 via Zoom. Motion by McAlister/Hogue to approve recommendation #1 (rulebook clean-up). Carried.

Wrestling — The Wrestling Advisory Committee met on March 23, 2022 in hybrid format. Motion by Haupt/Drees to approve recommendation #1 (eliminate cross-bracketing at the regional and sectional tournaments), recommendation #2 (decrease the time per individual between matches), and recommendation #3 (increase in sectional official pay). Carried.

Volleyball - The Volleyball Advisory Committee met on March 30, 2022 in person. Motion by Chavers/Marski to approve recommendation #1 (change the individual limitations to four matches per day for an individual). Carried. Motion by Vanausdoll/Marquardt to approve recommendation #2 (eliminate switching sides unless it is determined that one side has an advantage/disadvantage). Carried. Motion by Vanausdoll/Johnson to approve recommendation #3 and amended to include basketball (eliminate the policy to require non-playing grade level team members to pay admission during the state series). Carried.

The dates of the remaining meetings for 2021-22 were announced.

Motion by Hogue/McAlister to approve the expenses of the meeting. Carried.

There being no further business, motion by Vanausdoll/Drees to adjourn the meeting. Carried. President Ingold adjourned the meeting at 12:25 p.m.

Respectfully submitted,
Nicole Schaefbauer