Board of Directors Meeting Minutes

Minutes of Regular Meeting of the Board of Directors

January 28, 2022

The regular winter meeting of the Board of Directors was held in a hybrid format on January 28, 2022.

The meeting was called to order by President Ingold at 10:12 a.m. The following members were present in person: Haupt, Marksi, Johnson, Ingold, Isackson, Yoder, and Isenhower. Present via Zoom were: Hogue, McAlister, Chavers, Drees, Vanausdoll, and Davis. Also present were Nicole Schaefbauer and Chris Frasco from the IESA staff; and Bill Myers, Principal at Beardstown MS.

President Ingold appointed Jeff Isenhower, Michelle Chavers, and Jared Vanausdoll to canvass the votes cast for the Board of Director elections. All three members agreed the vote tallies were accurate.

Motion by Vanausdoll/Davis to approve the September 13, 2022, regular meeting minutes as presented. Carried.

Motion by Marski/Johnson to approve the January 5, 2022, special meeting minutes as presented. Carried.

Dr. Hogue presented the Treasurer's report. Motion by Hogue/Davis to approve the Treasurer's report as of December 31, 2021. Carried.

Division Reports

Division A---Mr. Haupt was contacted by a school in his division asking to reduce the number of required volleyball officials from 2 to 1 for regular season matches. The recommendation will be sent to the Officials Advisory Committee for application for all sports.

Division C---Mr. McAlister received correspondence from a school regarding the IESA State cross country meet. The school passed along their congratulations for a well-run event and the staff’s efforts in providing state series events.

Division D---Mrs. Marski had received multiple emails regarding the format for Solo & Ensemble this year. There was a discussion of the recommendation that came from the Music Advisory Committee that supported not conducting the traditional S&E contest format this year to allow more rehearsal time with their students.

Division F---Mr. Johnson was contacted by a school in his division asking that enrollments be based on a schools’ 6th and 7th grade enrollment instead of the 7th and 8th grade enrollment. It was explained that there are many different configurations of grade distribution within the membership that would make this difficult to manage for all members.

Administrative Reports

Mr. Frasco reported on the Girls Basketball state series. There were quite a few drops and forfeits as a result of COVID. He also gave an update on the Boys Basketball state series that recently started. Current ejection numbers were shared with the Board. Ejections have surpassed previous years at this same time. Finally, Mr. Frasco reviewed the Scholar Attitude format that is in place this year.

Mrs. Schaefbauer reported on her attendance at the recent NFHS 11 States meeting; the recent IRS mileage increase; the addition of Amanda Powell to the IESA staff; the status of the contracts with Joliet Town & Country and Royal Publishing; and informed the Board of the current chess entry numbers and the impact that those numbers have on the tournament format. Mrs. Schaefbauer also brought to the attention of the Board a House Bill that has been introduced and recent procedural changes that the IHSA will be applying to the remainder of their Winter State Series.

Old Business

The Board reviewed wording for incorporation into the Constitution that would broaden the scope of Board decision-making powers during an emergency. The wording has been crafted by the Association legal counsel. Motion by Yoder/Drees to adopt the wording as presented. Carried.

The Board reviewed the composition of the membership divisions as called for by the Constitution. No changes were recommended.

New Business

Discussion of the Transgender Policy and current interpretation was held. In addition, discussion was had on the application of the policy as applied to non-binary students. No changes were recommended. Mrs. Schaefbauer was directed to consult Association legal counsel to review the policy.

Discussion was held regarding the future of the Cheer State Competition. Mrs. Schaefbauer will be discussing format options with the Cheer Advisory Committee and financial options with the Peoria Civic Center.

Motion by Isackson/Johnson to accept the contract with Rawlings Sporting Goods Company as presented. Carried.

Motion by Drees/Isenhower to accept the bid proposal from MIKASA USA to serve as the “Official Volleyball of the IESA Volleyball State Series”. Mrs. Schaefbauer to work on a contract. Carried.

Discussion was held regarding schools who had outstanding penalty fees with the Association. Motion by Yoder/Vanausdoll to restrict any school with an outstanding penalty fee from renewing future membership until the penalty fee is paid. Carried.

Motion by Isackson/Haupt to accept the contract with Reinstein Quizbowl of Lincolnshire to serve as the “Official Question Supplier of the IESA Scholastic Bowl State Series” as presented. Carried.

Motion by Hogue/Drees to accept the contract with Event Pro Photography to serve as the "Official Photographer of the IESA" as presented. Carried.

The Board reviewed an appeal to By-law 2.062 submitted by Peoria St. Jude. Motion by Marski/Drees to deny the appeal. Carried.

President Ingold recessed the meeting for lunch at 12 noon and reconvened the meeting at 12:25 p.m.

Board Committee Reports

None--

Advisory Committee Reports

Baseball— The Baseball Advisory Committee met on November 1, 2021. Motion by McAlister/Yoder to approve recommendation #2 (not allow a regular season inning to start 2 hours after the first pitch of the game) and #3 (allow metal cleats). Carried.

Cross-Country— The Cross-Country Advisory Committee met on November 17, 2021 via Zoom. Motion by Hogue/Vanausdoll to approve recommendation #1 (hosts can host a sectional meet on Friday or Saturday) and #2 (meet referee video review specifications for sectional and state meets). Carried.

Golf- The Golf Advisory Committee met on October 22, 2021. Motion by Isackson/Marski to approve recommendation #1 (move the refund deadline to August 15). Carried.

Softball- The Softball Advisory Committee met on October 21, 2021 via Zoom. Motion by Isenhower/McAlister to approve recommendation #1 (change the five team personnel categories to the general heading of team personnel) and the administrative recommendation #2 (allow metal cleats). Carried.

Speech— The Speech Advisory Committee met on January 12, 2022 via Zoom. Motion by Yoder/Drees to approve recommendation #1 (reduce the size of contest areas and reconfigure the areas). Carried.

The dates of the remaining meetings for 2021-22 were announced with a change to the April meeting to April 5, 2022.

Motion by Hogue/Drees to approve the expenses of the meeting. Carried.

Motion by Isenhower/Haupt to adjourn the regular meeting sine die at 12:40 p.m. Carried.

President Ingold thanked Mrs. Isackson for her service on the Board of Directors.

Mrs. Schaefbauer seated the following members: Darryl Hogue, Renee Marski, Antonio Johnson, Bill Myers, and Tony Ingold.

The floor was opened for nominations for the office of President. Mr. McAlister nominated Tony Ingold. Nominations were closed. Motion by Isenhower/Yoder to approve Tony Ingold as President. Carried. The floor was opened for nominations for the office of Vice-President. Mrs. Marski nominated Pat Drees. Nominations were closed. Motion by McAlister/Ingold to approve Pat Drees as Vice-President. Carried. The floor was opened for nominations for the office of Secretary-Treasurer. Mr. Vanausdoll nominated Darryl Hogue. Motion by Vanausdoll/Drees to approve Darryl Hogue as Secretary-Treasurer. Carried.

After Officers were elected, President Ingold asked for a motion to ratify all previous legal affairs of the Association. Motion by Marski/Drees to ratify all previous legal affairs. Carried.

President Ingold appointed Darryl Hogue, Tim Haupt, Michelle Chavers, and Julie Marquardt to the Finance Committee. He also appointed Antonio Johnson, Renee Marski, Jared Vanausdoll and Scott McAlister to the Staff Relations Committee.

New Business for Board

The Board was given an updated IESA Board of Directors seniority list.

There being no further business, motion by Haupt/Isenhower to adjourn the meeting. Carried. President Ingold adjourned the meeting at 12:56 p.m.

Respectfully submitted,
Nicole Schaefbauer

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