Board of Directors Meeting Minutes

Fall Meeting of IESA Board of Directors Recap---Audit Approved; FY 20 Budget Approved

The Illinois Elementary School Association (IESA) Board of Directors held its regularly scheduled fall meeting on Monday, September 16 at the IESA Office in Bloomington where the annual audit was presented to and accepted by the Board and the FY 20 budget was approved.

The Board approved the budget for the 2019-20 school year. Anticipated receipts are budgeted at $1,751,850. Anticipated expenses are budgeted at $1,740,365. Expenses are anticipated being lower than last fiscal year due to a lesser amount appropriated for the building mortgage as the Association is nearing the retiring of the note. Executive Director Steve Endsley pointed out that the FY 19 budget projected approximately $82,000 more expense than income but final figures showed actual income was approximately $22,000 more than expenses. The principal of a member school may request that a copy of the budget be mailed to the school.

In addition to the above mentioned items, the Board tied up other loose ends at the meeting. The following is a summary of the meeting:

Board of Directors Meeting Dates: The Board set the dates for the remaining quarterly meetings for the 2019-20 school year. They will be January 31, 2020; April 3, 2020; and June 19, 2020.

Scholar Attitude Luncheon: The Board heard a report that the date for the 22nd annual IESA Scholar Attitude Award will be Tuesday, May 5, 2020. The luncheon will be held at the Doubletree Hotel and Conference Center in Bloomington. Nomination forms will be available beginning on November 1.

Treasurer's Report: The Board accepted the August, 2019 treasurer's report and received a five year comparison of income and expenditures through FY 19.

Audit: The Board approved the annual audit of the Association by Striegel Knobloch & Company, LLC of Bloomington. The principal of a member school may request that a copy of the audit be mailed to the school. In addition, the Board approved a three year bid from Striegel Knobloch & Company, LLC to provide auditing services through 2021.

Sponsorships: The Board received an update regarding the status of the sponsorship with Rawlings and Caterpillar.

IASB Session: Members of the IESA staff will attend the Illinois Association of School Boards (IASB) Annual Conference November 22-23 in Chicago.

IPA Meeting: IESA staff will staff an exhibition booth at the IPA Conference in Peoria on Monday, October 21.

Speech Workshop: The Board received a report that the 45th annual speech workshop was held on Friday, September 13.

A.D. Workshop: The Board heard a report on the workshop for athletic directors which was held on Friday, September 6.

Student Leadership Conference: The Board heard a report on the second annual Student Leadership Conference which was held on Friday, September 6.

Board Elections: Information was shared with the Board concerning the upcoming elections. The Board members who are up for election are: Scott McAlister (Division C); Michelle Chavers (Division G); Julie Marquardt (Division I); Chris Graham (Division K); and Steve Stuart (Division O).

NFHS Summer Meeting: A review of the 2019 NFHS summer meeting was held and a list of the Board members scheduled to attend the 2020 summer meeting was distributed.

State Host Sites: The Board approved Bloomington JHS as the 7th grade Class 1A girls state volleyball host. A complete listing of 2019-20 state hosts is available at this link: https://www.iesa.org/activities/stateHosts.asp

IHSA Protocol for Officials Pre-game Conference: Information was shared with the Board concerning the protocol the IHSA is requiring contest officials to discuss with head coaches as part of the pre-game conference officials conduct with the coaches. IESA will be recommending to state series host schools that an AED is on site at all athletic contests.

Revised Transfer By-Law: The transfer By-Law, which was revised for the 2019-20 school year, was discussed as it relates to students planning to attend a different school from the previous school year and their eligibility in fall sports. Questions have been raised that the fall sports start practice before classes begin and the eligibility of students who practice and/or play a fall sport but have not yet started attending the new school because the school year starts after practice and or games may begin. The administrative staff was instructed to bring a revised policy for this situation to the January 2020 meeting for discussion.

Transgender Policy: The Board made a slight revision to the transgender policy to clarify that schools need to submit the proper paperwork for the participation of transgender students in both regular season and state series contests.

Division Reports

At each meeting of the Board of Directors time is devoted for each board member to report on communication with and requests from the member schools in the member's division. In addition, Board members also may make observations regarding the operation of the Association. Following is a report of those from the September 16 meeting:

Division E---Mr. Owens relayed an inquiry about seeding procedures and private schools competing against public schools. No action was taken.

Division F---Mr. Johnson received an inquire about 9 team softball regionals. The reason for 9 team regionals this year and the first time the Association has had 9 team regionals in softball was explained.

Division M---Mr. Davis reported on a transfer situation that affected his school for the baseball season.