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Board of Directors Meeting Minutes

Meeting Minutes of the IESA Board of Directors

January 18, 2002

The regular winter meeting of the Board of Directors was held January 18, 2002, at the IESA Office, Bloomington, Illinois.

The meeting was called to order on January 18 by President Link at 1:00 p.m. The following members were present: Lee, Hochstatter, Spiezio, Vaughan, Link, Isackson, Silvey, Lindsey, Birkey, Reising, Cox, Mulligan, Hart, and Graham. Also present were Steve Endsley, Nicole Schaefbauer, and Julie Cochran from the IESA staff.

Motion by Spiezio/Graham to approve the September, 2001 regular meeting minutes. Carried.

Mr. Reising presented the Treasurer's report. Motion by Silvey/Cox to approve the Treasurer's report and file for the auditor. Carried.

Division Reports

Division A Mr. Lee informed the Board of a health issue that many administrators in McHenry County are facing with their students.

Division C Mr. Spiezio reported that he was contacted concerning seeding procedures. No action was taken.

Division D Mr. Vaughan was contacted about the mailing of boys basketball regional and sectional assignments. No action was taken.

Division F Ms. Isackson presented two letters to Mr. Endsley that she had received from parents of the Carthage girls basketball team complaining about the officials who worked their first-round game at Wenona. Carthage lost the game on a last-second shot.

Division H Mr. Lindsey reported that one school was using non-licensed officials for their contests. IESA rules only recommend that contest officials be licensed so if that is being done, it is not an IESA rule violation. The vast majority of the member schools use IHSA licensed officials.

Division N Mr. Graham offered his congratulations on the cheerleading competition that was held. He heard favorable reports from his school and parents who attended the competition.

Assistant Executive Director's report

Mrs. Cochran presented the Assistant Director's Report. She informed the Board that IESA will set-up a display booth at the Illinois Music Educators Association (IMEA) conference in Peoria.

Associate Executive Director's report

Mrs. Schaefabauer presented the Associate Executive Director's Report. As the administrator for track and field, she presented to the Board new qualifying standards for 2002. The standards as presented were not approved. Therefore, the 2002 qualifying standards will be the same as last year. Motion by Reising/Graham for Mrs. Schaefbauer to look at the number of extra qualifiers in 2001 and 2002 to determine if any changes should be made. Carried. Mrs. Schaerfbauer informed the Board of an incident in a boys basketball game where an official required a player to remove his hearing aid. Copies of correspondence to the school and the official were distributed. No further action was taken. She also informed the Board of the new standards for the pole vault landing pad that will be required by National Federation rules beginning in 2003. Please click here for that information.

Executive Director's report

Mr. Endsley gave the Executive Director's report. He informed the Board that divisions D, J, M, and N will be up for election this spring. Only Mr. Vaughan (Division D) and Mr. Graham (Division N) will seek re-election. Mr. Reising (Division J) is retiring at the end of this school year and Mr. Hart (Division M) is filling a vacancy for this school year only. It was announced that Thursday, April 25, 2002, will be the date of the 4th annual IESA Scholar Attitude Award luncheon. Mr. Robert Kanaby, Executive Director of the National Federation of State High School Associations will be the guest speaker. Discussion was held concerning a coach being ejected from a contest and whether that school should be allowed to host a state series contest. By-Laws will discuss the matter further. The Board was updated on the technology work that Craig Johnson has been doing for the Association. Mr. Endsley introduced Sheri Strohl to the Board. Sheri is the Association's new bookkeeper. She informed the Board of a situation that may involve the need to contact an attorney. Motion by Graham/Lee for Mr. Endsley to contact an attorney if needed. Carried. The Board discussed employment issues with Mr. Endsley.

Old Business

1. Mr. Hochstatter, Mr. Cox, and Mr. Lindsey were informed that they are scheduled to attend the National Federation summer meeting.

2. Mr. Endsley reported on the success of the cheerleading championships that were held in Peoria on December 15. Nearly 40 schools participated in the event. Discussion was held concerning the event for next year. The date will be determined when the Universal Cheerleading Association decides on their date. The financial report for the event showed approximately a $7200.00 profit.

3. Mrs. Schaefabuaer presented the results of the Ad-Hoc classification committee. This committee which was comprised of coaches, athletic directors, and administrators from across the state met several times during the last year to discuss the number of teams that advance to the IESA finals and to study the current classification. As a result of their meetings, they had two recommendations:

#1 That no changes be applied to the advancement of teams to the state tournament. The committee recommends the continuation of a 16 team advancement in girls basketball, boys basketball, and girls volleyball, and an 8 team advancement in boys baseball and girls softball;

#2 That no changes be applied to the current system of classification

Given the above two recommendations, motion by Hart/Lee to accept the Ad-Hoc committee's recommendations. Roll Call: Ayes: Hart, Lee, Hochstatter, Spiezio, Vaughan, Isackson, Silvey Birkey, Resing, Cox, Mulligan, Link. Nayes: Lindsey, Graham. Motion Carried 12-2. Ex. Director's Note: Passage of the Ad-Hoc committee recommendations means that no changes will be made to either the number of teams that advance to the finals or to the current way that schools are split into classes.

Note: If you would like to see a copy of the Ad-Hoc committee's report, please click here.

New Business

1. A letter was received from Doug Slover, Principal at West Salem Grade School, requesting permission to play boys basketball conference home and away games using seven minute quarters. Currently member schools are only allowed seven minute quarters when playing away contests with members of the SIJHSAA. Mr. Slover wants to join the IESA state series in boys basketball for 2002-03. Motion by Reising/Hart to allow West Salem to play home and away conference games using seven minute quarters. Roll Call: Ayes: Reising, Hart, Graham, Hochstatter, Spiezio, Vaughan, Lindsey, Link. Nayes: Lee, Silvey, Birkey, Cox, Mulligan Abstain: Isackson Motion Carried 8-5.

2. Mr. Endsley presented insurance renewal quotes from Van Gundy Insurance. Motion by Lee/Graham to accept the bid for the Directors and Officers Liability Policy with a $1,000.00 retention for a premium of $3,782.00 Carried. Motion by Mulligan/Spiezio to accept the general liability insurance bid including workman's compensation, properrty, Inland Marine, and a five million umbrella policy from Van Gundy at a cost of $8,163.00. Carried.

3. The Board received a letter from the superintendents of East Peoria Robein District #85 and East Peoria Central District #86 requesting a five year extension on the current agreement that allows the two schools to serve as the host for the state track meets. Motion by Silvey/Hochstatter to approve the request and allow the two schools to serve as the state track and field host through 2008. Carried.

Board Committee Reports

Finance The committee reported that there will be no changes in membership dues or athletic entry fees for 2002-2003.

Advisory Committee Reports

Baseball Mr. Hochstatter presented the recommendations of the Baseball Advisory Committee that met on October 18, 2001. Motion by Hochstatter/ to recommend baseball host schools have diamonds with the following: Outfield fence, covered dugouts, proper pitching mound, lined field, bathroom facilities, and water. Motion defeated for lack of a second. Motion by Hochstatter/Lindsey to survey the schools on metal vs. wood bats, seeding teams for the state final, and establishing a 15 run mercy rule. Carried. Motion by Hochstatter/Isackson to change By-Law 4.0133 so that no game maybe played without the use of the safety base. Carried. A recommendation from the committee to use a 60/40 split to determine the classification in baseball did not have a motion and therefore did not come before the Board for a vote or discussion.

Basketball The Board received copies of the girls basketball financial reports.

Cross-Country Dr. Silvey presented the recommendations of the Cross-Country Advisory Committee that met on December 13, 2001. Motion by Silvey/Isackson for the IESA Office to assign and IHSA licensed official to each sectional and pay each official $25. Carried. Motion by Silvey/Lee to award medals to the top 10 finishers at each sectional instead of ribbons. Roll Call: Ayes: Silvey Vaughan, Isackson, Lindsey. Nayes: Lee, Hochstatter, Spiezio, Reising, Cox, Mulligan, Hart, Graham, Link. Motion defeated 9-4. Motion by Silvey/Spiezio to name an honorary meet official for the state meet. Roll Call: Ayes: Silvey, Spiezio, Vaughan, Reising, Hochstatter. Nayes: Isackson, Lindsey, Cox, Mulligan, Hart, Graham, Lee, Link. Motion defeated 8-5.

Softball Mr. Vaughan presented the recommendations of the Softball Advisory Committee that met on October 24, 2001. Motion by Vaughan/Graham to eliminate the Tuesday date for baseball and softball regionals as a potential playing date. Carried. Motion by Vaughan/Graham to delete By-Law 4.0231 and require all players to wear game uniforms that are in accordance with National Federation rules. Carried. Motion by Silvey/Graham to change By-Law 4.234 so that no game maybe played without the use of the safety base. Carried.

Speech Ms. Isackson reported that the Speech Advisory Committee met on January 10, 2002. Motion by Isackson/Lindsey to change the Speech Terms & Conditions and By-Law 4.0869 in regard to movement and gestures. Carried. Motion by Isackson/Cox that a budget be developed to help train additional judges. Carried.

Sportsmanship The Board was informed of plans to develop small group sessions for the 2002 Sportsmanship Summits.

Motion by Cox/Spiezio to approve the expenses of the meeting. Carried.

There being no further business, motion by Cox/Graham to adjourn the meeting. Carried. President Link adjourned the meeting at 4:30 p.m.

Respectfully submitted,
Steve Endsley
IESA Executive Director

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