Board of Directors Meeting Minutes

Meeting Minutes of the IESA Board of Directors

April 7, 2000

The regular spring meeting of the Board of Directors was held on April 7, 2000, at the IESA Office, Bloomington, Illinois.

The meeting was called to order by President Carrico at 10:00 a.m. The following members were present: Lee, Spiezio, Carrico, Link, Bolton, Silvey, Birkey, Reising, Cox, Mulligan, Schmitz, and Graham. Mr. Hochstatter arrived at 10:10 a.m. Also present were Steve Endsley, Brad Lucey, and Nicole Schaefbauer from the IESA staff.

Motion by Link/Spiezio to approve the January, 2000, regular meeting minutes as presented. Carried.

Mr. Reising presented the Treasurer's report. Motion by Schmitz/Graham to approve the treasurer's report and file for the auditor. Carried.

Division Reports

Division C--Mr. Spiezio reported that he had received a letter from a parent in the Paxton-Buckley-Loda district concerning the playing dates of girls softball and girls basketball. Other Board members indicated they had received the same letter. Mr. Carrico informed the Board that he had responded to the parent.

Division E--Mr. Link informed the Board that he attended a meeting of the House Education Committee and that the committee discussed briefly the fact that the IHSA is not governed by the state legislature. Mr. Link wanted the Board to know that should steps be taken by the state legislature that it could also impact the IESA.

Division G--Dr. Silvey indicated she had received the same letter that Mr. Spiezio indicated he had received. The letter writer was from Dr. Silvey's division.

Division H--Mr. Birkey distributed a proposal to the Board that was written by a parent in his district concerning the mandating of a minimum amount of playing time for all members of a team. The matter was referred to the By-Laws Committee.

Division L--Mr. Mulligan inquired about the time schedule for the finals of the girls volleyball tournament. The procedure for setting the time schedule was explained to him and no additional action was taken.

Division N-Mr. Graham brought up the situation of 5^th and 6^th grade basketball and how the number of quarters played limitation that is currently in the By-Laws affect schools in his area. The matter was referred to the By-Laws Committee for further discussion.

Assistant Executive Director Report

Mrs. Schaefbauer presented the Assistant Executive Director's report. She presented information on the volleyball tournaments and the music contests. She informed the Board that the date of the 2001 Organization Contest is the same date that the IHSA has selected for next year. Mrs. Schaefbauer has sent a letter to all music schools informing them of the conflict.

Associate Executive Director Report

Mr. Lucey presented the Associate Executive Director's report. He presented information on the problems that arise with Scholastic Bowl because the dates for the state series are different each year due to spring break schedules and Easter vacation schedules. Discussion was held about the possibility of moving the state series earlier or later to insure the state series would be held on the same dates each year. The Scholastic Bowl advisory committee will discuss these dates and make a recommendation to the Board. He also reported on the success of the Grade School Field Trip Day.

Executive Director's Report

Mr. Endsley presented the Executive Director's report. He informed the Board of the National Federation summer meeting schedule. Motion by Link/Schmitz to approve stipend of $1,400 each for the administrative staff to attend the meeting driving the Association automobiles and either $1,800 or $2,000 each for the three Board members who attend depending on whether they fly or drive. Carried. He presented information on the need for a meet referee at the state track meet. Motion by Reising/Silvey to approve a $100 fee for a meet referee at each state track meet. Carried. Information was presented to the Board concerning a forged signature on the wrestling weight certification sheets that were received from Rockford Lutheran. The coach from Lutheran forged the official's signature and never had his wrestlers weight certified. Motion by Hochstatter/Silvey to accept membership dues and the wrestling entry for 2000-2001 from Rockford Lutheran only if they suspend their wrestling coach for one year. Carried. The Board was informed that the 14 winners of the Scholar Attitude Award had been determined and that the luncheon to honor the winners was scheduled for Tuesday, May 2, 2000. Names of the 14 winners can be found on the IESA web site. The lease on the mailing machine expires at the end of April, 2000. Motion by Birkey/Cox to purchase the mailing machine from Pitney Bowes at an anticipated cost of $3661.00. Carried.

President Carrico recessed the meeting for lunch at 12:05 p.m. and re-convened the meeting at 12:30 p.m.

Old Business

The Board was updated on the upcoming elections for Divisions B, F, G, H, and I.

The contract with Wilson Sporting Goods expires at the end of the school year. Motion by Reising/Lee to accept the 4 year contract proposal submitted by Wilson Sporting Goods. Carried.

The contract with Global Press for the writing and editing of the state scholastic bowl questions was discussed. No action was taken.

The Board was informed of the contract that has been signed with Royal Publishing for the production and printing of next year's state tournament programs.

The Board was updated on the economic impact study that will be conducted for the 2000 state track and field meets.

The starting time of the championship game of the baseball finals that was tabled from the January meeting was discussed. Motion by Hochstatter/Link to not approve the recommendation to shorten the consolation game of the baseball finals. Carried. Motion by Reising/Graham for the state baseball host to have an alternate site available in case of inclement weather. Carried.

New Business

None

Board Committee Reports

Staff Relations--Mr. Link presented the recommendations of the Staff Relations Committee. Motion by Link/Birkey to re-hire all IESA office employees and to set salary and contract terms for each. Carried.

Mr. Endsley was presented with his evaluation by the Board.

Advisory Committee Reports

Basketball--Mr. Birkey presented the recommendations of the Basketball Advisory Committee. Motion by Birkey/Cox to add as By-Law 5.123 the following; "Any player or coach ejected from a contest for unsportsmanlike conduct and failing to sit out the next contest shall cause the team(s) to forfeit that contest and all other interscholastic contests in the interim in which they participated." Carried. The Board received copies of the financial composite reports.

Speech--The Board received copies of the financial composite reports.

Volleyball--Mr. Cox presented the recommendations of the Volleyball Advisory Committee. Motion by Cox/Link to add to By-Law 4.0635 the following: "All interscholastic competition shall be considered a match." Carried. Motion by Cox/Spiezio to add to the Situations, Questions and Answers in the back of the Handbook the following: Q. Does a scrimmage qualify as a match? A. Yes. An interscholastic scrimmage is considered a match and should be reported on your regular season schedule. Carried. Motion by Cox/ to allow ball handling prior to the pre-match warm-ups. Motion died for lack of a second. Motion by Hochstatter/Silvey for the Volleyball Advisory Committee to further study the recommendation to allow ball handling during the pre-match. Carried.

Wrestling--Mr. Lee presented the recommendations of the Wrestling Advisory Committee. Motion by Lee/Graham to change By-Law 4.0542 so that the deadline for weight certification forms to be postmarked or sent via FAX to the IESA Office is Thursday of week 32. Carried. Motion by Lee/Spiezio to change By-Law 4.0555 so that the time limit in all state series matches would be one minute for the first period and 1 � minutes for periods 2 and 3. Carried. Motion by Lee/Spiezio for the IESA to order and pay the cost of champion bracket boards for all sectional hosts at an approximate cost of $500. Carried. Motion by Lee/Reising to change By-Law 4.0593 so that each winner of a weight class at the sectional will receive a medal. Carried. Motion by Lee/Graham for the IESA to provide a plaque to all former and future people selected as Grand Marshal. Carried. Motion by Lee/Schmitz for the IESA to blind draw the order of the championship matches in the state final. Carried. Motion by Spiezio/Cox to add the following statement to the terms and conditions and as By-Law 4.0565: "Teams without official entries at the seeding meeting shall be disqualified from regional competition." Carried. Motion by Lee/Reising to add the following statement to By-Law 4.0561 (c): "Records from a higher weight class can be brought down. Records from a lower weight class cannot be brought up." Carried.

Other New Business

The Board was presented with the recommendations for most state sites for 2000-2001 school year. Motion by Hochstatter/Spiezio to approve the recommended sites as presented. Carried. Ex. Director's Note: the sites for next year have been mailed to all schools.

Mr. Carrico appointed Dr. Silvey, Mr. Schmitz, and Mr. Graham to the Nominating Committee.

Motion by Resing/Link to approve the expenses of the meeting.

There being no further business, motion by Cox/Schmitz to adjourn the meeting. Carried. Mr. Carrico adjourned the meeting at 2:10 p.m.