Board of Directors Meeting Minutes

Meeting Minutes of the IESA Board of Directors

September 12, 2003

The regular fall meeting of the Board of Directors was held on September 12, 2003, at the IESA Office, Bloomington, Illinois.

The meeting was called to order by President Spiezio at 10:05 a.m. The following members were present: Lee, Hochstatter (arrived at 10:07 a.m.), Spiezio, Irwin, Isackson, Silvey, Lewis, Birkey, Fitzanko, Cox, Carr, and Graham. Also present were Steve Endsley, Nicole Schaefbauer, and Julie Cochran from the IESA staff, and Mr. Ron Ervin, Principal at Divernon Jr. High School

President Spiezio introduced Mr. Ron Ervin. In accordance with section 1.038 of the Constitution, Mr. Spiezio appointed Mr. Ervin to the vacant Division L Board seat. Motion by Graham/Lee to approve of the appointment. Carried.

Motion by Graham/Cox to approve the June, 2003 meeting minutes. Carried.

Mr. Graham presented the Treasurer's report. Motion by Isackson/Hochstatter to approve the July, 2003 financial report. Carried. The Board received a 5-year comparison of income and expenses.

Division Reports

Division C--Mr. Spiezio reported he had been contacted by schools in his division regarding the overlap between the girls softball and girls basketball seasons. Motion by Graham/Fitzanko for the administrative staff to study the overlap of the seasons and present a report to the Board with the findings of the study. Carried. Mr. Spiezio also indicated there were problems in his area with youth football programs conflicting with school programs.

Division H--Mr. Lewis inquired about the new basketball rule regarding free throw lane usage. It was explained that the rule will be in effect immediately including the girls games which begin September 13.

There were no other division reports.

Assistant Executive Director's Report

Mrs. Cochran presented her report and goals for the 2003-04 school year to the Board.

Associate Executive Director's Report

Mrs. Schaefbauer presented her report and goals for the 2003-04 school year to the Board. In addition, she shared with the Board some comments and e-mails that have been received from schools concerning the admission fee that has been instituted for the speech and music contests.

President Spiezio introduced Dr. Marty Hickman, Executive Director of the Illinois High School Association. Dr. Hickman informed the IESA Board of various matters involving the IHSA and the cooperation between the two Associations.

Executive Director's Report

Mr. Endsley presented the Executive Director's report. Motion by Hochstatter/Lee to approve the share given to state hosts from the sale of clothing merchandise and to reimburse sectional and non-athletic hosts $2.25 for each t-shirt sold. Carried. Motion by Hochstatter/Lee to survey IESA member schools concerning the number of balls each school purchases and the brand of ball they would prefer to use in a given sport. Carried.

Mr. Endsley shared his goals for the 2003-04 school year with the Board.

Old Business

The Board received the seniority listing of current Board members.

Mr. Endsley gave a small report on the summer meeting of the National Federation that was held in Chicago. The 2004 meeting will be held in San Diego. Discussion was held concerning Board members' attendance at the meeting. Information was presented concerning the new policy to determine attendance at the meeting.

The Board was informed that the IESA staff will receive training in CPR and use of a defibrillator on October 8.

Information was presented about online computer use by the member schools. It is the intent of the IESA to have an online registration system up and running for the submission of the 2004-05 membership and entry fees, as well as other online uses by the membership.

New Business

The Board had previously received a copy of the audit that was prepared by the accounting firm of Striegel Knobloch & Company, L.L.C., Bloomington, Illinois. Motion by Graham/Isackson to accept the auditor's report and to approve the same firm to conduct the audit for the next three years at a cost of $1600 for 2004 and increasing by $50 for each of the following two years. Carried.

Discussion was held concerning the standardized calendar. Generally, the Board approves a three-year calendar at the September meeting. Since earlier discussion was held on the overlap between the girls softball and girls basketball seasons and any decisions to alter that would probably involve a change in calendar dates, the Board did not approve the calendar that included the 2006-07 school year. The calendar for the 2004-05 calendar as previously approved remains as is. It was decided that before a future calendar was adopted, the Board would wait for the report from the administrative staff on possible solutions to the above mentioned conflict.

Motion by Graham/Silvey to approve the formation of a Section 125 flexible spending plan with Total Administrative Services Corporation serving as the company that would administer the plan at a cost of $600 per year with a $400 initial start-up fee. Carried.

The Board received a proposed budget for FY 2004. The proposed budget shows anticipated revenue of $994,150 and anticipated expenses of $1,032,285. Motion by Hochstatter/Graham to approve the proposed budget. Carried.

President Spiezio recessed the meeting at 12 noon for lunch and re-convened the meeting at 12:35 p.m.

Board Committee Reports

By-Laws--A brief discussion was held concerning what type of penalty to assess to schools that fail to submit basketball, volleyball, and wrestling schedules as required. The matter was referred to the By-Laws committee for additional discussion.

Finance--The Executive Director was instructed to update By-Law 5.054 to reflect the current amount that is paid to sectional track starters.

Advisory Committee Reports

None

Motion by Graham/Hochstatter to approve the expenses. Carried. There being no further business, motion by Cox/Irwin to adjourn. Carried. President Spiezio adjourned the meeting at 1:00 p.m.

Respectfully submitted,
Steve Endsley
IESA Executive Director