Board of Directors Meeting Minutes

Meeting Minutes of the IESA Board of Directors

April 4, 2003

The regular spring meeting of the Board of Directors was held on April 4, 2003, at the IESA Office, Bloomington, Illinois.

The meeting was called to order by President Link at 10:10 a.m. The following members were present: Lee, Spiezio, Irwin, Link, Isackson, Silvey, Birkey, Fitzanko, Cox, Carr, and Graham. Also present were Steve Endsley, Nicole Schaefbauer and Julie Cochran from the IESA staff and Mr. Terry Milt, Superintendent at Fisher Unit District #1.

President Link read a resignation letter from Mr. Earl Lindsey, Division H representative. Motion by Cox/Lee to accept Mr. Lindsey's resignation. Carried. President Link, in accordance with section 1.038 of the IESA Constitution, appointed Mr. Terry Milt, Superintendent at Fisher to serve as a replacement for Mr. Lindsey. Motion by Spiezio/Isackson to approve of the appointment. Carried.

Motion by Silvey/Irwin to approve the January, 2003, regular meeting minutes as presented. Carried.

Mr. Spiezio presented the Treasurer's report. Motion by Graham/Silvey to approve the treasurer's report and file for the auditor. Carried.

Division Reports

Division C--Mr. Spiezio was contacted by a school in his division that inquired about the possibility of IESA setting the starting time for volleyball regionals. No action was taken as the Board felt that this was a decision better left to the host schools.

Division F--Ms. Isackson commented on the success of the track rules clinic her school hosted and the professionalism of the rules interpreter, Mr. Geza Ehrentreu.

Division J--Mr. Fitzanko brought to the Board's attention a situation with a school in his division that has a quadriplegic who wants to participate in Scholastic Bowl. Mr. Fitzanko was instructed to contact the principal of the school and ask for specific accommodations that need to be made for the student to compete.

Assistant Executive Director Report

Mrs. Cochran informed the Board that she plans to put together a special program for the 2003 state softball tournament to celebrate the 25th year of IESA softball. Discussion was held about the possibility of organizing a sportsmanship committee comprised of IESA Personnel. Approval was given by the Board to do so.

Associate Executive Director Report

Mrs. Schaefbauer informed the Board of plans to have special programs for the girls and boys basketball programs next school year as they will be the 25th and 75th years respectively for these tournaments. She also had a recommendation for the Finance Committee to discuss the financial impact of a three person officiating crew. Her recommendation will be discussed during the Basketball Advisory committee report.

Executive Director's Report

Mr. Endsley presented the Executive Director's report. He reported that he will be attending the National Federation legal seminar on April 25. The attorney's bill for services rendered during the Springfield Calvary appeal totaled $1,004.50. Discussion was held regarding keeping an attorney on a retainer vs. being charged each time the attorney is contacted. Mr. Endsley was directed to contact the attorney for guidance. Also, the State Treasurer's office contacted the IESA to inform that there was approximately $500 in an account in Burbank, Illinois that had been unclaimed since 1984. Mr. Endsley has requested that the money be returned to the Association. He announced that the date of the annual IESA Golf Outing will be June 16 at The Den in Bloomington, Illinois.

Old Business

The Board was updated on the upcoming elections for Divisions B, F, G, H and I.

Information concerning the National Federation Summer Meeting was distributed and discussed. Motion by Milt/Silvey to set the stipend for each person attending the summer meeting at $2000.00 Carried.

Board members were told that the judging for the 5th annual Scholar Attitude award will take place on Monday, April 7. The luncheon to honor the 14 individuals selected is set for May 1.

New Business

There was no new business.

Board Committee Reports

Mr. Birkey presented a report on the appeal filed by Springfield Calvary. The Appeals Panel upheld the decision that was made.

Dr. Silvey presented the recommendations of the Staff Relations Committee. Motion by Graham/Spiezio to approve the Staff Relations Committee recommendations as presented. Carried.

President Link recessed the meeting at 11:50 a.m. for lunch and re-convened the meeting at 12:25 p.m.

Advisory Committee Reports

Baseball--National Federation guidelines now require all non-wood bats to have a Ball Exit Speed Ratio (BESR) performance standard labeled on the bat. As a result, motion by Lee/Milt to approve the following changes to the IESA bat regulations and By-Law 4.0138: "Only bats that meet the National Federation standard as listed in rule 1-3-5 are approved for use. The only exception is for bats 30 inches and under in length which do not have to meet the minus three weight/length differential, do not need a BESR label, but have a maximum barrel diameter of 2 1/4" Carried. Exec. Director's note: All 31 inch and longer bats must meet all NFHS guidelines including the minus three weight/length differential, a maximum barrel diameter of 2 5/8", and have the BESR label. The "old" rule of a 31 inch length, 25 ounce bat is no longer applicable and is now an illegal bat. By the same token, the old rule of all bats 30 inches and under having no restrictions is also no longer applicable. While bats 30 inches and under still do not have to meet the minus three length/weight differential or the BESR certification, they can only have a maximum barrel diameter of 2 1/4 inches. The following are examples of legal and illegal bats:

Basketball--Mr. Birkey presented the recommendations of the Basketball Advisory Committee. Motion by Birkey/Graham to move the sectional contests from Tuesday to Wednesday. Carried. Motion by Birkey/Spiezio to add information to the Basketball Terms and Conditions concerning the conduct of open gymnasiums. Carried. Motion by Birkey/ to increase the length of a basketball quarter to seven minutes. Motion died for lack of a second. After discussion of a three person officiating crew, the Board referred the matter to the Finance Committee. The Board received copies of the boys basketball financial composite reports.

Volleyball--Mr. Cox presented the recommendations of the Volleyball Advisory Committee. Motion by Cox/Isackson to add information to the Volleyball Terms and Conditions recommending that 5 team volleyball regional tournaments be played in two or more nights. Carried. Motion by Cox/Spiezio to change the starting date for volleyball practice from Monday of week 19 in the standardized calendar to Monday of week 22. Carried. Motion by Cox/Silvey to add information to the Volleyball Terms and Conditions concerning the conduct of open gymnasiums. Carried. Motion By Cox/Graham to not adopt the rally scoring procedure for the 2003-04 school year. Carried. Exec. Director's Note: Passage of this motion means that IESA will still play best 2 out of 3 matches with traditional "side-out" scoring. Motion by Cox/Silvey to change the Terms and Conditions so that ball handling will not be permitted prior to the coin toss for state series matches. Carried.

Speech--The Board received copies of the financial composite reports.

Wrestling--Mr. Lee presented the recommendations of the Wrestling Advisory Committee. Motion by Lee/Graham to change By-Law 4.0561 so each regional sets the minimum number of matches needed for a wrestler to be seeded. Carried. Motion by Lee/Fitzanko for the 4th place regional wrestler to advance to the sectional. Carried. Motion by Lee/Isackson to pay sectional officials $125.00. Carried. Motion by Lee/Cox to assign one official at each regional and sectional to attend weigh-ins and pay that official an additional $5.00 for their time. Carried. Motion by Lee/Milt to survey the schools entered in the state wrestling series regarding the addition of a 220 lb. class and the dropping of the 65 lb. class. Carried.

Other New Business

Mr. Link appointed Mr. Carr, Mr. Fitzanko, and Mr. Spiezio (Chair) to the Nominating Committee.

Motion by Spiezio/Lee to approve the expenses of the meeting. Carried.

There being no further business, motion by Birkey/Cox to adjourn the meeting. Carried. President Link adjourned the meeting at 1:50 p.m.

Respectfully submitted,
Steve Endsley
IESA Executive Director