Board of Directors Meeting Minutes

Meeting Minutes of the IESA Board of Directors

September 13, 2002

The regular fall meeting of the Board of Directors was held on September 13, 2002, at the IESA Office, Bloomington, Illinois.

The meeting was called to order by President Link at 10:00 a.m. The following members were present: Lee, Hochstatter, Spiezio, Irwin, Link, Silvey, Lindsey, Birkey, Fitzanko, Cox, Mulligan, Carr, and Graham. Ms. Isackson arrived at 10:10. Also present were Steve Endsley, Nicole Schaefbauer, and Julie Cochran from the IESA staff.

President Link read a thank you note from Mary Ridgeway.

Motion by Hochstatter/Lindsey to approve the June, 2002 meeting minutes. Carried.

Mr. Spiezio presented the Treasurer's report. Motion by Graham/Silvey to approve the August, 2002 financial report. Carried. The Board received a 5-year comparison of income and expenses.

Division Reports

Division B--Mr. Hochstatter reported he had received a phone call concerning a ruling that was made at the Class A state track and field meet.

Division C--Mr. Spiezio announced he had received a letter as a member of the Finance Committee from the president of the Vermillion Valley Conference concerning co-op fees.

Division F--Ms. Isackson reported she had been contacted by Canton Ingersoll regarding the overlap between the girls softball and girls basketball seasons. No action was taken.

Division I--Mr. Birkey reported he was contacted by a coach from Maroa-Forsyth concerning the length of the boys and girls basketball season and the IESA age rule. No action was taken.

Division K--Mr. Cox reported his superintendent received a letter concerning co-op fees.

Division M--Mr. Carr indicated he had received a call from Casey asking the baseball advisory committee to discuss requiring IESA to use high school dimensions for the base distance and pitching distance.

Division N--Mr. Graham reported he received a letter as a member of the Finance Committee from the president of the Vermillion Valley Conference concerning co-op fees.

There were no other division reports.

President Link introduced Dr. Marty Hickman, Executive Director of the Illinois High School Association. Dr. Hickman informed the IESA Board of various matters involving the IHSA and the cooperation between the two Associations.

Assistant Executive Director's Report

Mrs. Cochran presented her report to the Board.

She informed the Board about possible changes to volleyball so a best three out of five rally scoring system would be used. No formal action has been taken by the National Federation to begin this scoring system but many states are experimenting with rally scoring this fall. She will keep the Board and the Volleyball Advisory Committee informed of any changes and updates.

Scholastic Bowl state tournament host schools were determined. Motion by Spiezio/Cox to approve Normal Metcalf as the Class A state host and Pekin Edison as the host for the Class AA finals. Carried.

Due to a conflict with Normal West's homecoming, motion by Hochstatter/Isackson to change the staring times for the softball state finals to avoid parking conflicts. Carried.

Associate Executive Director's Report

Mrs. Schaefbauer presented her report to the Board. A host is still needed for the 8A girls basketball finals. Motion by Graham/Silvey to approve Fisher as the host for the 2002 8A girls basketball tournament. Carried.

Executive Director's Report

Mr. Endsley presented the Executive Director's report.

Due to a conflict with East Peoria High School's homecoming, motion by Graham/Hochstatter to change the staring times for the baseball state finals to avoid parking conflicts. Carried.

Mr. Endsley announced that the annual luncheon honoring the Scholar Attitude Award Winners will be held on May 1. State Farm Insurance donated $700.00 toward the cost of the program. He also informed the Board of a form that is now available to schools who need to report a violation of By-Law 3.043, plans for the IESA booth and breakfast at the IPA conference, and a brief update on an unemployment tax issue. The Board decided to hold the January meeting on January 24-25, 2003.

Old Business

The Board received the seniority listing of current Board members.

Mr. Endsley gave a small report on the summer meeting of the National Federation. The 2003 meeting will be held in Chicago. Discussion was held concerning Board members' attendance at the meeting. No decision was made. Mr. Endsley will attend a planning meeting on September 21.

The Board received a copy of a letter that Mr. Roger Eddy, Superintendent at Hutsonville, mailed to other superintendents whose schools are involved in a cooperative team arrangement. Mr. Eddy disagrees with the IESA policy that requires all schools involved in a co-op to pay the entry fee. Motion by Graham/Lee for Mr. Endsley to write a letter to Mr. Eddy informing him that the Board discussed the policy and does not plan to change. Carried.

Mrs. Schaefbauer and Mrs. Cochran presented to the Board an evaluation form that will be used to help rate officials for those contests where the IESA has hired the officials. Motion by Hochstatter/Isackson to approve the evaluation instrument. Carried.

New Business

The Board received a proposed budget for FY 2003. Motion by Silvey/Hochstatter to approve the proposed budget. Carried.

President Link recessed the meeting at 12 noon for lunch and re-convened the meeting at 12:30 p.m.

The Board received a copy of the audit that was prepared by the accounting firm of Striegel Knobloch & Company, L.L.C., Bloomington, Illinois. Motion by Hochstatter/Lindsey to accept the auditor's report. Carried.

The standardized calendar for the next three years was presented to the Board for approval. Motion by Graham/Cox to approve the standardized calendar. Carried.

Mr. Endsley informed the Board about a letter he received from Mr. Terry Milt, Superintendent at Fisher, regarding the eligibility of an out-of-district student who played on the school team the past two years. Mr. Endsley will inform Mr. Milt that a rule violation has occurred. He also informed the Board of the Normal schools (Unit 5) redistricting plans.

Board Committee Reports

None

Advisory Committee Reports

None

Motion by Mulligan/Cox to approve the expenses. Carried. There being no further business, motion by Silvey/Lindsey to adjourn. Carried. President Link adjourned the meeting at 12:55 p.m.

Respectfully submitted,
Steve Endsley
IESA Executive Director