Board of Directors Meeting Minutes

Meeting Minutes of the IESA Board of Directors

April 12, 2002

The regular spring meeting of the Board of Directors was held on April 12, 2002, at the IESA Office, Bloomington, Illinois.

The meeting was called to order by President Link at 10:00 a.m. The following members were present: Spiezio, Vaughan, Link, Isackson, Silvey, Lindsey (left at 12:45 p.m.), Birkey, Reising (arrived ay 10:15), Cox, Mulligan, Hart, and Graham. Also present were Steve Endsley and Julie Cochran from the IESA staff.

Thank you letters were received from the family of Jerry Stiverson and from Norma Joseph.

Motion by Spiezio/Lindsey to approve the January, 2002, regular meeting minutes as presented. Carried.

Mr. Endsley presented the Treasurer's report in the absence of Mr. Reising. Motion by Silvey/Cox to approve the treasurer's report and file for the auditor. Carried.

Division Reports

Division C--Mr. Spiezio informed the Board of a situation in his division that was brought to his attention concerning allegations that students who were members of the school basketball team participated on non-school teams (By-Law 3.043) Mr. Endsley informed the Board of a similar complaint about a school in Division A. A lengthy discussion followed concerning procedures that should be followed when allegations of this nature arise. The By-Laws committee was asked to develop those procedures and have a recommendation ready for approval at the June meeting. A flyer will also be included in the all-school mailing to inform administrators and coaches of the By-Law.

Division D--Mr. Vaughan reported that he was contacted concerning an appeal that was held with a school in his Division. A report on the outcome of the appeal will be presented to the Board later in the meeting.

Division I--Ms. Isackson commented that she had received favorable reports on the handling of some situations by the IESA staff.

Division H--Mr. Lindsey reported that a school in his Division appreciated the certificates that were given to the students who applied for the Scholar Attitude award. He also inquired about the continuation of the pole vault event and the possible addition of the triple jump as an event in the state track series. The track and field advisory committee will discuss this at their meeting on June 5.

Representatives from a company that produces a web-based scheduling and management program called Runs Deep addressed the Board. They explained their product and showed the Board the capabilities of the program. Exec. Director's Note: If you are interested in seeing what the program can do go to their web site: www.RunsDeep.com

Assistant Executive Director Report

Mrs. Cochran informed the Board of the cancellation of only one solo and ensemble site because no school was willing to host. She felt this was due to the deadline that was put in place this year. She also gave a report on the youth sports summit she attended.

Executive Director's Report

Mr. Endsley presented the Executive Director's report. He reported on the IASB exhibit in Chicago and the Grade School Field Trip Day. There were three items that required Board action: Motion by Cox/Graham to purchase a gift for Nicole Schaefbauer and her husband on the birth of their daughter. Carried. Motion by Reising/Cox to approve a $50 stipend for an assistant referee position at the state track and field meet. Carried. Motion by Reising/Silvey not to approve a stipend to IPA to help fund the 5K run/walk that will be help in conjunction with the IPA meeting. Carried.

Old Business

The Board was updated on the upcoming elections for Divisions D, J, M and N.

Information concerning the National Federation Summer Meeting was distributed and discussed.

Each Board member received the name of the student who was selected to represent his/her division in the 4th annual Scholar Attitude award. The luncheon to honor the 14 individuals selected is set for April 25.

The Board was informed of steps that have been taken to address the unemployment tax liability issue.

Discussion was held concerning the cheerleading championship event. It will be held on December 14 at the Peoria Civic Center. Motion by Graham/Isackson for Mr. Endsley to negotiate a contract with the Universal Cheerleading Association regarding the rental fee of the Civic Center. Carried.

President Link recessed the meeting at 12:10 p.m. for lunch and reconvened the meeting at 12:40 p.m.

New Business

The Board was presented with the recommendations for most state sites for 2002-2003 school year. Motion by Mulligan/Reising to approve the recommended sites as presented. Carried. Ex. Director's Note: State sites for the 2002-2003 school year are listed on the IESA web site.

The Board was presented with information about two sportsmanship incidents. One incident took place in a 7th grade regional basketball game between Mahomet-Seymour and Champaign Franklin. No action was taken after the discussion. Another incident involved a volleyball game between Markham Prairie-Hills and Robbins Kellar. Motion by Silvey/Hart to place Robbins Kellar on probation for the 2002-03 school year. Carried.

A proposal was presented to the Board from Royal Publishing to print the programs for the IESA state finals for the next three school years. Motion by Graham/Spiezio to accept the proposal. Carried.

Board Committee Reports

In Mr. Lee's absence, Mr. Endsley gave a report on the appeal filed by Pontiac St. Mary's that was held. The Appeals Panel upheld the decision that was made.

Dr. Silvey presented the recommendations of the Staff Relations Committee. Motion by Reising/Birkey to approve the Staff Relations Committee recommendations as presented. Carried.

Advisory Committee Reports

Basketball--The Board received copies of the boys basketball financial composite reports.

Volleyball--Mr. Cox presented the recommendations of the Volleyball Advisory Committee. Motion by Cox/Isackson to adopt the Wilson H7500 as the official volleyball Carried. Motion by Cox/ to develop a form for evaluating the sectional and state level officials. Motion died for lack of a second. Motion by Cox/Spiezio for the administrative staff to develop an evaluation form for state final officials in all sports. Carried. Motion by Cox/Reising to include information in the regional hosting material that once match times have been set the host school must adhere to the times. Carried. The Board received copies of the volleyball financial report forms.

Speech--The Board received copies of the financial composite reports.

Wrestling--Mr. Endsley presented the recommendations of the Wrestling Advisory Committee. Motion by Spiezio/Birkey to change By-Law 4.0593 so the 4th place wrestler and sectional receives a medal. Roll Call: Ayes: Spiezio. Nayes: Birkey, Reising, Cox, Mulligan, Hart, Graham, Vaughan, Link. Abstain: Isackson. Motion defeated 8-1. Motion by Birkey/Spiezio , effective with the 2003-04 school year, to change By-Laws 4.0511 and 4.0512 so the starting date of practice/tryouts is Monday of week 20 and the starting date of meets will be Monday of week 23. Carried. Motion by Isackson/Birkey for the Executive Director to contact the IESA attorney regarding whether or not a regionalo and sectional host schools should be required to have medical personnel on site when serving as a state series host. Carried. The Board received copies of the wrestling financial composite reports.

Other New Business

Mr. Link appointed Mr. Cox, Mr. Vaughan, and Mr. Hochstatter to the Nominating Committee.

Motion by Graham/Mulligan to approve the expenses of the meeting. Carried.

There being no further business, motion by Birkey/Cox to adjourn the meeting. Carried. President Link adjourned the meeting at 2:10 p.m.

Respectfully submitted,
Steve Endsley
IESA Executive Director