Board of Directors Meeting Minutes

Meeting Minutes of the IESA Board of Directors

September 8, 2000

The regular fall meeting of the Board of Directors was held on September 8, 2000, at the IESA Office, Bloomington, Illinois.

The meeting was called to order by President Link at 10:00 a.m. The following members were present: Lee, Spiezio, Link, Silvey, Lindsey, Birkey, Reising, Cox, Mulligan, Schmitz, and Graham. Also present were Steve Endsley, Brad Lucey, and Nicole Schaefbauer from the IESA staff, and Ms. Dana Isackson, Principal at Macomb Jr. High School and Mr. Dan Vaughan, Principal at Forrest Prairie Central.

Thank you cards were read that were received from IESA bookkeeper Sharon Pitts and her family.

After roll call, President Link read a letter of resignation to the Board from Mr. Mike Davies, Division F representative. Mr. Davies accepted a superintendent position outside of Division F over the summer. Motion by Lindsey/Graham to accept Mr. Davies' resignation. Carried. In accordance with section 1.038 of the Constitution, President Link appointed Ms. Dana Isackson, Principal at Macomb Jr. High School, to fill the remaining term for Division F. President Link also appointed Mr. Dan Vaughan, Principal at Forrest Prairie Central to fill the vacancy in Division D created by the resignation of Leeon Carrico at the June, 2000 meeting.

Motion by Schmitz/Silvey to approve the June meeting minutes. Carried.

Mr. Reising presented the Treasurer's report. Motion by Spiezio/Schmitz to approve the July, 2000 financial report. The August 31, 2000 report was not available so Mr. Endsley reported to the Board on various financial matters. The August 31 financial report will be mailed to the Board as soon as it is available. The Board received a 4-year comparison of income and expenses.

Division Reports

Division A--Mr. Lee reported he had received favorable comments from schools in his division concerning the switch of the dates for Scholastic Bowl.

There were no other division reports.

Assistant Executive Director's Report

Mrs. Schaefbauer presented her report to the Board.

A request was received from Graymont to make an exception to By-Law 4.1311 to allow them to receive awards even though they did not meet the minimum number of students required by the By-Law. Motion by Reising/Schmitz to deny Graymont's request. Carried.

Information was received from Decatur our Lady of Lourdes concerning By-Law 4.101. Motion by Schmitz/Lindsey, effective immediately, to change By-Law 4.101 so it reads as follows: "All judges for music events shall be presented one score of each selection being performed with the measures numbered. Ratings shall be lowered one division if this is not done. Photocopied music may be provided to judges only in an "emergency." "Emergency" shall be defined as cases in which:

1. music is out of print with no new score available; and/or
2. purchased music copies are backordered.

Written evidence, in the form of a school purchase order and/or a written statement from the supplier, shall be required to document the "emergency." Carried.

She also reported on certificates that will be presented to officials selected to work the IESA finals and various mailings to schools about non-athletic activities.

Associate Executive Director's Report

Mr. Lucey presented his report to the Board.

For several years the IESA has placed the sectional winner of the host school in basketball and volleyball as the last scheduled game in the first round of the state finals. Beginning this school year, we will no longer follow this procedure. The games will be played in the exact order as drawn by the advisory committees in those sports.

Motion by Schmitz/Graham to print the newsletter on a quarterly basis (August, November, March, June) instead of a monthly basis. Carried.

With the demand and popularity of the IESA website growing and other technological issues facing the Association, there is a need for someone to handle some of these chores. After discussing the issue, motion by Schmitz/Spiezio to approve a stipend for an intern from Illinois State University to help with these duties. Carried.

Motion by Graham/Cox to charge $3 for all programs sold at the state level. Carried.

Motion by Reising/Cox to set match times for both classes of Scholastic Bowl at 4 p.m., 5 p.m., 7 p.m., and 8 p.m. as long as Illinois Wesleyan can accommodate the schedule. Carried.

He also reported that Zeecraft Tech. Of Pennsylvania has renewed their contract with the Association to serve as the official lockout system for Scholastic Bowl. Also, a letter has been received from the Chicago Public League that they are no longer considering membership in the Association based upon the current fee structure.

Executive Director's Report

Mr. Endsley presented the Executive Director's report.

Motion by Graham/Silvey to amend the 2000-2001 calendar so the IESA Office is closed on Friday, December 22. Carried.

Motion by Cox/Birkey to approve Mr. Endsley's request to attend the Tennessee Middle School cheerleading competition the weekend of November 3-4. Carried.

A letter was received by the principal at Odell St. Paul requesting they be allowed to join an existing co-op in track between Odell Grade School and Saunemin. Motion by Silvey/Vaughan to allow St. Paul to join the existing co-op. Carried.

He also reported on the sponsorship agreement with Kathryn Beich and the mailing of the all school directory.

Old Business

Motion by Schmitz/Silvey to approve the T-shirt guarantee for each state host school and sectional host as presented. Carried.

Motion by Spiezio/Link to approve Illinois Wesleyan University as the host for the state Scholastic Bowl finals on April 7-8. Carried.

The Board reviewed the economic impact study that was prepared by Illinois State University on the 2000 State Track & Field meets. The estimated economic impact of the two meets on the economies of East Peoria and Peoria was approximately $820,000.

President Link introduced Frank Filippi who presented information to the Board concerning the 2001 National Federation summer meeting.

After the presentation, President Link recessed the meeting for lunch at 12 noon. The meeting was reconvened at 12:45 p.m.

New Business

The Board received a proposed budget for FY 2001. After a correction was made to the figures presented to the Board, motion by Reising/Graham to approve the proposed budget. Carried.

Mr. Lee left the meeting at 1:00 p.m.

The Board received a copy of the audit that was prepared by the accounting firm of Striegel Knobloch & Company, L.L.C., Bloomington, Illinois. Motion by Reising/Spiezio to accept the auditor's report. Carried.

The standardized calendar for the next three years was presented to the Board for approval. The only changes made to the calendar involved the final entry deadlines for all activities. Copies will be mailed to all member schools. After the changes were discussed, motion by Graham/Silvey to approve the standardized calendar. Carried.

As required by section 1.062 of the constitution, the Board discussed the IESA Division boundaries. No action was taken.

Board Committee Reports

Staff Relations-Dr. Silvey presented a memo from Mr. Endsley regarding employee health insurance. Motion by Silvey/Birkey for the Executive Director to gather bids on a small group health insurance plan. Carried.

Advisory Committee Reports

None

Motion by Schmitz/Silvey to approve the expenses. Carried.

There being no further business, motion by Birkey/Schmitz to adjourn. Carried. President Link adjourned the meeting at 1:30 p.m.