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IESA State Final Wrestling Tournament Hosting Requirements

Deadline for Submission of Proposal - December 21, 2007

Tournament Host - A member school of the IESA must submit an official proposal to host and be the actual host of the event. The member school may work in conjunction with other entities regarding the meet site and facilities, the conduct of the meet and accommodations for athletes, coaches, meet officials and spectators.

Event Dates - IESA conducts its state final wrestling tournament in the month of March on Friday-Saturday of Week No. 36 of the IESA Standardized Calendar. The state final is a two-day event. Member school(s) submitting a proposal to host must guarantee the facility to be used for the state final tournament shall be available as required, and shall be the same facility each year. Dates for the state finals of 2009-2013 (subject to change in the Wrestling Sport Season by the IESA Board of Directors) are:
2009 - March 13-14
2010 - March 12-13
2011 - March 11-12
2012 - March 10-11
2013 - March 9-10

Ticket Sales - The host school/facility shall handle the sale of general admission tickets each day of the tournament.

Competition Facilities - Preference shall be given to a facility that can utilize eight (8) mats, eight floor scoreboards and eight scoring tables for the tournament. If the facility cannot accommodate eight mats, then it must be large enough to accommodate at least six (6) wrestling mats, the accompanying floor scoreboard and the accompanying scoring table. The host school/facility is responsible for providing the mats, scoreboards, scoring tables and the bench officials. The seating area must be large enough to accommodate 456 wrestlers, their coaches and at least 3,000 fans. The seating for fans is general admission, but the host school/facility must maintain a section in the stands for the wrestlers and their coaches.

Dressing Rooms - The facility must have a secure dressing room large enough to accommodate ten (10) floor officials. The facility must have secure dressing rooms to accommodate the competing wrestlers.

Weigh-In Room - The host school/facility is responsible for providing six (6) certified scales and personnel to operate the weigh-in at a secure location that allows access only for the wrestlers, their coaches and the weigh-in staff. This area must be closed to the public and any windows to the weigh-in area must be able to be covered.

Staging Area(s) - The facility must have an area adjacent to the competition mats where wrestlers can warm up immediately prior to their bout(s).

Head Table - The state final site must have a Head Table with space to accommodate the public address announcer and one assistant; personnel to score the meet, personnel to distribute bout cards, and enough space for the meet management to operate. In addition space must be available for the IESA technology coordinator to post results on the internet. To this end, internet access must be available for this purpose.

Staffing - The host school(s) shall provide the personnel necessary or insure that proper personnel is available to conduct the tournament with the exception of staff provided by IESA and officials assigned by IESA to work the tournament. Host school shall provide computer operators to generate all bout cards, record each bout result, and keep team scores, runners, scoreboard operators and scorekeepers, supervision, custodial as needed, and program sales personnel.

Food Concessions - The facility must have a concession area inside capable of serving up to 2,000 people during the course of each day. The facility must have an area or room where the meet officials can be fed throughout each day of the tournament. A separate area for a coaches hospitality must also be guaranteed.

Parking - There must be a minimum of 1,000 parking spaces adjacent to the competition facilities. The host may charge for parking at a rate approved by IESA. Complimentary parking spaces must be reserved for IESA staff, the officials working the meet, IESA Board of Directors, and IESA-authorized vendors. That number shall not exceed 50.

Housing - There must be a minimum of 300 hotel/motel rooms within 20 miles of the site of the meet. Fifteen (15) complimentary rooms for use by the IESA in close proximity to the state final site are required for the Friday of the event and four (4) complimentary rooms for Saturday are required.

IESA Vendors - The host school(s)/facility must provide space and electrical power for the IESA official state final apparel vendor, for IESA corporate sponsors and for other vendors approved by IESA. The host school receives a pre-determined share of the proceeds from the sale of the official apparel.

Program Sales - IESA provides the official printed program for the meet(s) and the host school is responsible to provide a program sales staff.

Results Posting Area/Bracket Boards - There must be an area inside the facility where the nineteen (19) weight class results can be displayed throughout the tournament. Host school must provide personnel to complete an official bracket board for each weight class that is presented to the champion of the weight class during the respective award presentation. The location of the posting of the bracket boards shall be somewhere in the facility that allows wrestlers/coaches and fans to view the results.

Award Stands - The host school(s)/facility must provide two (2) award stands in a configuration that allows for all six (6) individuals in the respective weight class to receive appropriate medallions as a group. There also must be an area or place in close proximity to the award stand where the medallions and team trophies to be presented can be easily available and where the athletes to receive the medallions can congregate prior to the respective presentation of medallions/trophies.

Host Share - The host school shall receive a percentage of the profit determined by the IESA Board of Directors after all expenses are paid. This amount has typically been 1/3 of the remaining money but could change should the Board approve a different amount. The host school keeps all food concession money, parking money (if parking is charged) and receives an amount of money determined by the IESA Board of Directors as a share of merchandise sales. Host schools are reimbursed allowable expenses. Allowable expenses are detailed on the financial report.