Board of Directors Meeting Minutes

Meeting Minutes of the IESA Board of Directors

June 7, 2002

The regular summer meeting of the Board of Directors was held on June 7, 2002, at the IESA Office, Bloomington, Illinois.

The meeting was called to order by Vice-President Spiezio at 10:05 a.m. The following members were present: Lee, Hochstatter, Spiezio, Vaughan, Lindsey, Birkey, Hart, & Graham. Also present were Steve Endsley, Nicole Schaefbauer, and Julie Cochran from the IESA staff and newly-elected Board members Craig Carr and Chuck Irwin.

Vice-President Spiezio appointed Mr. Lee, Mr. Hochstatter, and Mr. Lindsey to certify the tally of the recently-completed Board elections.

Motion by Lindsey/Graham to adopt the minutes of the April regular meeting. Carried.

In the absence of Mr. Reising, Mr. Endsley presented the Treasurer's report. Motion by Graham/Lee to approve the report and file for the auditor. Carried.

Division Reports

Division B--Mr. Hochstatter indicated he was contacted about changes that were made to the track sectional assignments. It was explained that all areas were changed because there were more schools entered in the activity and the number of sectionals increased from 16 to 17.

Division C--Mr. Spiezio informed the Board that the Plainfield schools had expressed interest in joining the Association.

Division H--Mr. Lindsey expressed that some schools in his area would like to see the triple jump added in track and field and the pole vault event dropped. He also informed the board about a meeting he held for schools to hear a presentation by RunsDeep, a web-based scheduling program for athletic administration.

Division M--Mr. Hart reported he had been contacted by a superintendent in his division about the IESA policy on co-operative teams requiring all schools involved in the co-op to pay the entry fee. The matter was referred to the Finance Committee to discuss. Also, Mr. Craig Carr told the Board that he was contacted by the Teutopolis principal concerning one of the recommendations made by the Basketball Advisory committee. The matter will be discussed during that committee report.

Division N--Mr. Graham expressed that some schools in his area would like to keep the pole vault event.

Assistant Executive Director's Report

None

Associate Executive Director's Report

None

Executive Director's Report

Mr. Endsley informed the Board that the Universal Cheerleaders Association (UCA) has agreed to pay one-half of the rental fee for the cheerleading competition in December. He also acknowledged the work of the staff during the state track and field meets and gave a small report on the status of the IESA golf outing.

Old Business

Mr. Endsley thanked the Board members for their continued support of the Scholar Attitude Award. A proposal has been submitted to State Farm Insurance asking for their financial support of the award.

Discussion was held concerning the evaluation of officials that was approved at the April meeting. Motion by Hochstatter/Lindsey to reverse the decision for the IESA staff to evaluate contest officials. Motion defeated. Motion by Hochstatter/Graham for the Executive Director to develop procedures for the evaluation of sectional and state level officials and present those procedures to the Board at the September meeting. Motion Carried.

Mr. Endsley informed the Board that he had received a response from Markham Prairie-Hills concerning a possible violation of By-Law 3.043. He also informed the Board of forms that have been filed with the State of Illinois concerning state unemployment tax.

New Business

None

Board Committee Reports

By-Laws--Mr. Lee presented the By-Laws committee report. Motion by Lee/Graham to change By-Law 3.043 which currently reads: "During the IESA season for a sport, as defined for each sport in Division 4 of these By-Laws, students shall not participate on any non-school team in the same sport as an individual or a team member. One Exception--Students may try-out for the school baseball or softball team while they are still a member of summer little league or summer all-star team but may not practice with the school team while still participating for those teams. Violation shall cause ineligibility to be determined by the Executive Director." to read as follows: "During the IESA season for a sport, as defined for each sport in Division 4 of these By-Laws, students shall not practice or participate in any non-school competition in the same sport either as an individual or a team member. Examples of non-school competition include (but not limited to) the following: organized leagues, park and recreation leagues, club teams, and youth sport leagues. One Exception--Students may try-out for the school baseball or softball team while they are still a member of summer little league or summer all-star team but may not practice with the school team while still participating for those teams. Violation shall cause ineligibility to be determined by the Executive Director. To report a violation of this By-Law, member schools must submit the appropriate form to the IESA Office." Motion Carried.

Motion by Lee/Hochstatter to add as By-Law 2.046 the following: "In cases where a contest has been postponed or re-scheduled, the current week eligibility shall be used to determine a student's eligibility. For example, a contest is scheduled to be played on Tuesday and because of poor weather, the contest is rescheduled for two weeks later. A student who was grade eligible for the originally scheduled game but is ineligible during the week of the rescheduled game is not eligible. Conversely, a student who was ineligible the week of the originally scheduled game and is grade eligible the week of the rescheduled contest is eligible to play." Motion Carried.

Motion by Lee/Lindsey to add the following to By-Laws 5.121 and 5.122: Any player or coach ejected for unsportsmanlike conduct a second time in any activity during the school year, shall be ineligible for all remaining interscholastic contests the day of the ejection and the next two interscholastic contests at the level at which the ejection occurred, in addition to other penalties the IESA or the school may assess. Examples: A basketball coach is ejected twice during the course of the season. The coach is not allowed to attend the next two contests following the ejection. A coach is ejected one time during the baseball season for unsportsmanlike conduct and one time during the basketball season also for unsportsmanlike conduct. That coach is not allowed to attend the next two basketball contests following the second ejection. Motion Carried.

Finance--Mr. Graham presented the Finance Committee recommendations. Motion by Graham/Lee to add third telephone line to the IESA Office. Carried.

Motion by Graham/Lee to raise the Scholastic Bowl admission fee at the state finals to the same fee that is in place for other state final activities--$2.00 for students and $4.00 for adults. Carried.

Motion by Graham/Hart to accept the proposal from The Sports Section, Peoria Heights, Illinois to serve as the official photographer at all IESA athletic events (except wrestling) for the 2002-03 and 2003-04 school year with the Association receiving $1.00 for each picture sold. Carried.

Motion by Graham/Lee to adopt the fee schedule for state series athletic officials as presented. Carried.

Motion by Graham/Lee to accept the bid from Carpet Weaver's, Bloomington, IL to replace the office carpeting at a cost of $8,5440.00. Carried.

Motion by Graham/Hochstatter to change the lettering on all state trophies at a cost of approximately $3.00 per trophy. Carried.

Motion by Graham/Lee to set admission prices for the state wrestling finals at $4.00 for students and $7.00 for adults for each day of the tournament. Carried.

The Finance Committee also prioritized the replacement of the office automobiles.

Staff Relations--Discussion was held concerning an adjustment to Nicole Schaefbauer's employment agreement. Motion by Birkey/Vaughan to approve advancing two sick leave days to Mrs. Schaefbauer. Carried. Motion by Birkey/Lindsey to approve the administrative staff employment agreements. Carried. The Staff Relations committee was asked to develop a policy for sick leave and to present the policy to the Board for approval.

Vice-President Spiezio asked for a motion from one of the people he appointed to certify the tally of the Board election ballots. Motion by Lee/Lindsey to certify the tally as presented. Carried.

Mr. Hochstatter presented the recommendations of the Nominating Committee. Motion by Lindsey/Lee to accept the Nominating Report. Carried.

Motion by Hochstatter/Lee to approve the expenses of the meeting. Carried.

Motion byGraham/Lindsey to adjourn the regular meeting sine die. Carried.

Mr. Endsley announced the election results and seated the new and re-elected members of the Board. Dr. Chuck Irwin (Division D), Mr. Stan Fitzanko (Division J), Mr. Craig Carr (Division M), and Mr. Ron Graham (Division N) were seated.

The Board of Directors was re-organized as presented by the Nominating Committee. Officers and Activity Liaison appointments for 2002-2003 are as follows: President: John Link; Vice-President: Sue Silvey; Secretary/Treasurer: Joe Spiezio; Art: Craig Carr; Baseball: Jim Hochstatter; Softball: Jerry Birkey; Cross-Country: Dana Isackson; Basketball: Earl Lindsey; Wrestling: Steve Lee; Volleyball: Tom Cox; Track & Field: Ron Graham; Music: Tom Mulligan; Speech: Stan Fitzanko; and Scholastic Bowl: Chuck Irwin. Board Committees are as follows: Finance: Joe Spiezio, Ron Graham, Jim Hochstatter; By-Laws: Steve Lee, Dana Isackson, Craig Carr; Staff Relations: Sue Silvey, Jerry Birkey, Tom Mulligan; Long-Range Planning: Tom Cox, Earl Lindsey, Chuck Irwin, Stan Fitzanko.

After the new Board was seated, a quorum was no longer present. Therefore, no additional business could be conducted. It was decided to resume the meeting, via a telephone conference call, on Thursday, June 13.

Vice-President Silvey called the meeting to order at 9:05 a.m. on Thursday, June 13 via a telephone conference call. The following members were present: Hochstatter, Irwin, Isackson, Silvey, Birkey, Fitzanko, Cox, Mulligan, Carr, & Graham. Also present were Steve Endsley, Nicole Schaefbauer, and Julie Cochran from the IESA staff.

Advisory Committee Reports

Basketball--Mrs. Schaefbauer presented the recommendations of the Basketball Advisory Committee. Motion by Graham/Birkey to change the starting date for girls basketball games to Saturday of week 10 in the standardized calendar. Carried. Exec. Director's Note: This change goes into effect beginning in the 2002-03 school year. Although most school's already have their schedules set for the upcoming school year, this change was necessary so the girls' season and the boys' seasons are alike.

Music--Mr. Mulligan presented the recommendations of the Music Advisory Committee. Motion by Mulligan/Graham, effective for the 2003-04 school year, to raise the entry fees for Organization Contest to $65 per entry. Carried. Motion by Mulligan/Graham to raise the amount paid to the contest manager for solo and ensemble and organization contests to $200 or 5% of the total contest receipts, whichever is greater. Carried. Motion by Mulligan/Graham to permanently drop the music workshop which is scheduled to be held every other year. Carried.

Scholastic Bowl--Mrs. Cochran presented the recommendations of the Scholastic Bowl Advisory Committee. Motion by Isackson/Graham, effective for the 2003-04 school year, to raise the Scholastic Bowl entry fee to $60 and eliminate the tournament admission charge at the regional and sectional level. Carried. Motion by Cox/Graham to set the starting time for the Scholastic Bowl state finals at 3:00 p.m. Carried. Motion by Graham/Cox to change the wording of By-Law 4.15821 so teams may not communicate during the reading or answering of a bonus question. Carried. Exec. Director Note: Previously, the By-Law did not allow talking during the reading or answering of a bonus question. The new By-Law prevents communication which includes hand gestures and passing of papers.

Track & Field--Mr. Graham presented the recommendations of the Track & Field Advisory Committee. Motion by Graham/Isackson to add the girls pole vault as a state series event beginning in 2003. Carried. Motion by Graham/Hochstatter to eliminate the policy that allows a sectional third place finisher who does not meet the qualifying standard to advance to the state meet if either the first or second finisher in an event scratches prior to the meet. Carried. Motion by Graham/Isackson to reimburse officials for their mileage who are chosen or asked to present material at an IESA Rules Interpretation meeting. Carried.

The committee also requested that beginning in 2003 for the seeding in the 800 and 1600 meter runs to be done from the outside to the inside. The number one qualifier will be given position one in Alley 3 or 4 depending on whether a six or eight lane track is used.

New Business for New Board

Mr. Endsley asked the Board to consider whether or not Edison Project schools are eligible for membership given section 1.024 of the Constitution which prohibits schools organized for pecuniary or private profit from becoming members of the Association. He also informed the Board of a situation with late fees and three Springfield schools. No action was taken.

There being no additional new business, Vice-President Silvey adjourned the meeting at 10:05 a.m.

Respectfully submitted,
Steve Endsley
IESA Executive Director