Board of Directors Meeting Minutes

Meeting Minutes of the IESA Board of Directors

September 7, 2001

The regular fall meeting of the Board of Directors was held on September 7, 2001, at the IESA Office, Bloomington, Illinois.

The meeting was called to order by President Link at 10:00 a.m. The following members were present: Hochstatter, Spiezio, Vaughan, Link, Isackson, Silvey, Lindsey, Birkey, Reising, Cox, and Graham. Mr. Mulligan arrived at 10:10 and Mr. Lee arrived at 10:30. Also present were Steve Endsley, Nicole Schaefbauer, and Julie Cochran from the IESA staff, and Mr. Jay Hart, Assistant Superintendent for Jasper County Unit District.

After roll call, President Link read a letter of resignation to the Board from Mr. Mike Schmitz, Division M representative. Mr. Schmitz accepted the principalship of a school outside of Division M over the summer. Motion by Cox/Lindsey to accept Mr. Schmitz's resignation. Carried. In accordance with section 1.038 of the Constitution, President Link appointed Mr. Jay Hart, Assistant Superintendent for Jasper County Unit School District, to fill the remaining one-year term for Division M. Motion by Spiezio/Silvey to accept President Link's appointment. Carried.

Motion by Hochstatter/Graham to approve the June, 2001 meeting minutes. Carried.

Mr. Reising presented the Treasurer's report. Motion by Lindsey/Silvey to approve the July, 2001 financial report. Carried. The August 31, 2001 report was not available so Mr. Endsley reported to the Board on various financial matters. The Board received a 5-year comparison of income and expenses.

Division Reports

Division C--Mr. Spiezio forwarded a letter to Mr. Endsley from one of his staff members concerning the ad-hoc committee that is discussing classification and the number of teams that advance to the IESA finals. He also indicated that he has fielded a few calls concerning the change in the boys basketball starting date.

Division J--Mr. Reising reported he was contacted concerning the change in the starting date of the boys basketball season.

Division K--Mr. Cox reported he was contacted concerning the change in the starting date of the boys basketball season.

Division N--Mr. Graham reported he was contacted concerning the change in the starting date of the boys basketball season.

There were no other division reports.

Assistant Executive Director's Report

Mrs. Cochran presented her report to the Board.

A proposed contract with the company Questions Galore to provide questions for the IESA Scholastic Bowl state series was presented to the Board. Motion by Graham/Spiezio to approve the contract as presented. Carried.

A proposed contract with the company Zeecraft to supply lock-out systems for the IESA Scholastic Bowl state series was presented to the Board. Motion by Graham/Cox to approve the contract as presented. Carried.

Information was presented to the Board concerning the need for a deadline to determine host schools for all music contests. Motion by Hochstatter/Isackson that all music contests must have a host determined by January 28. Carried.
Exec. Director's Note: Passage of this motion mandates that all music contests must have a host determined by January 28. For those areas that do not have a host determined by January 28, the contest will be canceled and no school will be allowed to "jump" to another area.

Associate Executive Director's Report

Mrs. Schaefbauer presented her report to the Board.

She updated the Board on the progress of the ad-hoc committee that has been formed to study classification and the number of teams that advance to the state finals. The committee is scheduled to meet again in October and in December. Their final report will be presented to the Board in January, 2002.

Discussion was held concerning the change that was made at the April, 2001 meeting to the starting date of boys basketball practice/tryouts. After discussing the change, the Board decided to keep the starting date as previously approved. The first day of boys basketball tryouts/practice is October 15.

Executive Director's Report

Mr. Endsley presented the Executive Director's report.

Motion by Cox/Spiezio to approve a maternity leave for Nicole Schaefbauer. Carried. Motion by Reising/Isackson to allow employees to select their own TSA company. Carried.

The Board was updated on technology issues, re-certification credit for attendance at IESA Workshops, a possible change to the starting time of the January Board meeting. The date for the fourth annual Scholar Attitude Award luncheon has been set for Thursday, April 25, 2002. The speaker for the luncheon will be Mr. Robert Kanaby, Executive Director of the National Federation. Information and applications will be mailed to all member schools on November 1.

Old Business

Motion by Lindsey/Silvey, effective July 1, 2002, to add to the Season Limitation section in the Scholastic Bowl section in Division 4 of the By-Laws the following statement: "Only schools which have an established school team which has engaged in at least three (3) interscholastic contests prior to the regional seeding meeting during the current season may participate in team competition in Association-sponsored meets or tournaments." Carried.

The Board received the seniority listing of current Board members.

Mr. Endsley updated the Board on the status of the first-ever IESA cheerleading competition. The competition will be held on Saturday, December 15 at the Civic Center in Peoria, Illinois. Discussion was held regarding whether or not IESA should require a physical for those cheerleaders who will be participating in the IESA competition. Motion by Silvey/Hochstatter to require all cheerleaders who enter the IESA competition to have a current physical. Carried.

Motion by Lindsey/Cox to approve Clinton Junior High School as the host for the 7AA boys basketball tournament. Carried.

New Business

The Board received a proposed budget for FY 2002. Motion by Reising/Silvey to approve the proposed budget. Carried.

The Board received a copy of the audit that was prepared by the accounting firm of Striegel Knobloch & Company, L.L.C., Bloomington, Illinois. Motion by Reising/Silvey to accept the auditor's report. Carried.

The standardized calendar for the next three years was presented to the Board for approval. Motion by Hochstatter/Spiezio to approve the standardized calendar. Carried.

Board Committee Reports

None

Advisory Committee Reports

None

Motion by Isackson/Mulligan to approve the expenses. Carried. There being no further business, motion by Birkey/Cox to adjourn. Carried. President Link adjourned the meeting at 12 noon.