Board of Directors Meeting Minutes

Meeting Minutes of the IESA Board of Directors

January 21, 2000

The regular winter meeting of the Board of Directors was held on January 21, 2000, at the IESA Office, Bloomington, Illinois.

The meeting was called to order by President Carrico at 10:00 a.m. The following members were present: Lee, Hochstatter, Spiezio, Carrico, Link, Bolton, Silvey, Birkey, Reising, Mulligan, Schmitz, and Graham. Also present were Steve Endsley, Brad Lucey, and Nicole Schaefbauer from the IESA staff.

Motion by Link/Graham to approve the September regular meeting minutes. Carried.

Mr. Reising presented the Treasurer's report. Mr. Endsley informed the Board that two C.D.'s that were maturing on January 21 would be re-invested with Bank One. Motion by Hochstatter/Schmitz to approve the Treasurer's report and file for the auditor. Carried.

Division Reports

Division C--Mr. Spiezio reported that a school in his division had contacted him regarding the possibility of earlier notification for hosting regional tournaments. He also was contacted about IESA music contests and whether additional contests should be held. Mrs. Schaefbauer will have the Music Advisory Committee address the music concerns.

Division F--Mr. Bolton indicated he had been contacted by one of his schools concerning the girls basketball regional starting date conflicting with a state speech contest.

Division N--Mr. Graham indicated he had been contacted by two schools regarding a CO-OP in track.

Assistant Executive Director's report

Mrs. Schaefbauer presented the Assistant Director's Report. She informed the Board that she will begin to send a newsletter specifically for schools entered in speech. She also announced the dates of the two Art Workshops. Eastern Illinois University will hold a workshop on April 11 and Illinois State University will conduct their Art Workshop on April 15.

Associate Executive Director's report

Mr. Lucey presented the Associate Executive Director's Report. He informed the Board of plans that are underway for the 4^th annual IESA/IHSA Grade School Field Trip Day that is set for Wednesday, March 15. He announced that the 12^th annual IESA Golf Outing will be held on Wednesday, June 7.

Executive Director's report

Mr. Endsley gave the Executive Director's report. He informed the Board that divisions B, F, G, H, and I will be up for election this spring. He will contact the Board member from those divisions to see if they want to run for re-election. There were some minor changes that were made to the Association's liability policy. Mr. Ed Hightower, Superintendent at Edwardsville, will be the featured speaker at the luncheon honoring the Scholar Attitude Award winners. The Board received information from A & M Products regarding new frames for the Wall of Champions.

Old Business

1. Mr. Endsley informed the Board of the IASB convention and the success of exhibiting at the conference.

2. Mr. Endsley updated the Board on the rotation schedule for this year's National Federation summer meeting.

3. Information was presented to the Board regarding the forfeit of a softball regional by Livingston Graiff. The Executive Director ruled that Graiff was responsible for payment of both officials because of the forfeit. Motion by Graham/Lee to uphold the Executive Director's ruling. Carried.

New Business

1. Mr. Dave Coker, Promotions Director and Mr. Don Robinson, of Royal Publishing addressed the Board concerning the IESA state final programs. For many years, the Association has used Bloomington Offset as the printer for the state final programs. For most tournaments, the Association and the host school take a huge loss because the revenue generated from the sale of the program is far less than the cost to print the program. Board members were given a comparison of program costs and revenue received from last year's tournaments. Motion by Reising/Spiezio to accept the two-year proposal as presented by Mr. Coker and Mr. Robinson. Carried.

2. Mr. Endsley informed the Board that the steering committee for the state track and field meets met in November. The two host schools and the IESA were approached to help pay a part of the cost for new hurdles and crossbars for the state track meet. Motion by Silvey/Link to not approve paying a portion of the cost. Carried.

3. Mr. Endsley has been in contact with the City of East Peoria and Dr. Doug Turco, Professor of Recreation at ISU concerning the possibility of conducting a study on the economic impact of the state track and field meets. The city of East Peoria is willing to contribute $750-$1000 to help fund the study. Motion by Reising/Graham to approve $250 toward the cost of the study. Carried.

4. Information was distributed to the Board members concerning the IESA Scholastic Bowl.

Mr. Carrico recessed the meeting at 12:10 p.m. for lunch and reconvened the meeting at 12:35 p.m.

5. The Board was informed that a sportsmanship summit planned for parents will be held on November 10 in conjunction with the IHSA. Additional information will be mailed to all schools at a later date.

Board Committee Reports

Finance-The committee reported that there will be no changes in entry fees for 2000-2001.

There were no other Board Committee Reports. Mr. Carrico asked for the chairperson of the Board Committees to schedule meeting dates.

Advisory Committee Reports

Baseball--Mr. Hochstatter presented the recommendations of the Baseball Advisory Committee that met on October 21, 1999. Motion by Link/Spiezio that the following game times for the semifinals and finals on Saturday be adopted: Game #1--10:00 a.m.; Game #2--12:15 p.m.; Game #3--2:30 p.m.; and Game #4--4:45 p.m. Carried. Motion by Bolton/Graham for the IESA to contract the sectional umpires. Carried. Motion by Hochastater/Spiezio to adopt the pitching limitations as presented. Carried. Ex. Director's Note: (The new pitching limitations can be found by hitting the preceding link.) A recommendation that the championship game will begin no later than 8:00 p.m. and that the IESA reserves the right to shorten or eliminate the consolation game due to weather conditions or time constraints was tabled to the April meeting.

Cross-Country--Dr. Silvey presented the recommendations of the cross-country advisory committee that met on November 3, 1999. Motion by Silvey/Schmitz to add one class A sectional and one Class AA sectional due to the growth of the activity. Carried. Motion by Silvey/Hochstatter to change By-Law 4.0325 so all teams that tied for the last qualifying spot at sectional will advance to the state final. Carried.

Softball--Mr. Spiezio presented the recommendations of the Softball Advisory Committee that met on October 27, 1999. Motion by Spiezio/ that three umpires be hired for all sectional games. Motion died for lack of a second. Although not recommended by the advisory committee, the following recommendation was made as the result of action taken earlier by the Board--Motion by Graham/Silvey for the IESA to contract the sectional umpires. Carried. A recommendation that each team entering the state series must have a minimum of three (3) games played was tabled to the By-Laws committee. Motion by Hochstatter/ Graham for regionals with 9 teams will play the first game of the regional (seed #8 vs. seed #9) on Wednesday of Week 11. Carried. A recommendation to replace the current Wilson A9011 optic softball with a Wilson A9060B optic softball was tabled until a meeting is held with Wilson to discuss a new contract.

Speech--Mr. Bolton reported that the Speech Advisory Committee met on January 10, 2000. Motion by Bolton/Mulligan to increase the contest manager allowable expense from 4% to 5% of the total receipts for the contest. Carried. Motion by Bolton/Graham to increase the allowable expenditure for hospitality from $50 to $100. Carried. Motion by Bolton/Schmitz to change the final entry deadline for the acceptance of speech entries to Thursday of week 15 in the standardized calendar. Carried. Motion by Bolton/Silvey to add Small Group Acting as an IESA speech event. Carried. Ex. Director's Note: Small Group Acting will be a new event beginning in the fall of 2000. Cost will be $10 per entry and it will be a humorous or serious presentation by three to five performers characterizing three or more persons. Motion by Bolton/Silvey to add a "Judges Choice" ranking. Carried. Ex. Director's Note: Each judge will now select the two best overall performances he/she judges during the day. The two performances selected will receive a certificate in addition to any awards.

Sportsmanship-The Board received a copy of the Sportsmanship/Ethics Advisory Committee. No action was taken.

Motion by Link/Spiezio to approve the expenses of the meeting. Carried.

There being no further business, motion by Schmitz/Graham to adjourn the meeting. Carried. Mr. Carrico adjourned the meeting at 1:50 p.m.