Board of Directors Meeting Minutes

Meeting Minutes of the IESA Board of Directors

June 11, 1999

The regular summer meeting of the Board of Directors was held on June 11, 1999, at the IESA Office, Bloomington, Illinois.

The meeting was called to order by President Carrico at 10:00 a.m. The following members were present: Lee, Spiezio, Carrico, Lindsey, Cox, & Davies. As there was not a quorum present, the meeting could not start. Mr. Hochstatter, Dr. Silvey, and Mr. Graham all arrived at 10:05 and with the quorum, the meeting started. Also present were Steve Endsley and Brad Lucey from the IESA staff.

Mr. Carrico appointed a committee to certify the tally of the recently-completed Board elections.

Motion by Lindsey/Davies to adopt the minutes of the April regular meeting. Carried.

Mr. Endsley presented the Treasurer's report. Motion by Graham/Lee to approve the report and file for the auditor. Carried.

Division Reports

Division A-- Mr. Lee asked about establishing a standardized date for the Scholastic Bowl state series. Because of the differences in spring breaks throughout the state, it is difficult to establish a standardized date that would ensure no school conflicts.

There were no other Division reports.

Assistant Executive Director's Report

Mr. Lucey presented his report to the Board. There was discussion concerning the playing dates of the Scholastic Bowl state finals. Mr. Lucey presented information concerning the possibility of playing the Class A finals on Friday evening and the Class AA finals on Saturday. Motion by Spiezio/Davies to approve a Friday/Saturday format for the Scholastic Bowl state finals. Carried. He also informed the Board of some upgrades that will be made to the IESA website and how those upgrades will help individuals using the website. The IESA website received over 3 million hits during the 1998-99 school year. Because the IESA website has become so popular, Mr. Lucey informed the Board of change that is necessary to the phone and modem lines that currently service the website. Motion by Cox/Hochstatter to approve the fees necessary for the Internet access conversion . Carried.

Executive Director's Report

The Board was informed about the payment that was received from Chicago Hts. Washington and the three sportsmanship summits that are being planned for September 27 at NIU, September 28 at ISU, and September 29 in Collinsville. Additional information will be mailed to member schools in the fall. They were also informed of an upcoming meeting Mr. Endsley has with 13 Belleville area schools that are interested in joining the Association, an update on the hiring for a new clerical position, injuries that were received at track meets this spring, and the sale of some old track timing equipment.

Old Business

A letter was presented to the Board that was received from the Executive Director of the National Federation congratulating the Association on the Scholar Attitude program.

New Business

There was no new business.

Board Committee Reports

By-Laws--Mr. Endsley presented the By-Laws committee report. Motion by Hochstatter/Graham to change By-Law 5.039 so that any school who withdraws from the IESA state series without notifying the IESA Office or withdraws from the state series after the seeding meeting for a given activity shall pay a $50.00 penalty, the cost of the officials for the contest which they forfeited, and that school's share for one contest of any deficit assessment. Carried. Motion by Spiezio/Lindsey to add the following statement to By-Law 5.035: "One-half of the amount collected for double fees in the fine arts activities shall be forwarded to the host school." Carried. Motion by Graham/Lee to add the following statement to By-Law 3.043: "Violation shall cause ineligibility to be determined by the Executive Director." Motion by Graham/Davies to move By-Laws 3.152 and 3.153 from the present location in the Handbook to 4.078 and 4.079. Carried.

Finance--Mr. Graham presented the Finance Committee recommendations. Motion by Graham/Davies to make the following changes to the By-Laws pertaining to the amounts paid to state final officials. Baseball, softball, and basketball officials--$45.00 per game, Volleyball state final officials--$36.00 per match and to change By-Law 5.0601 so officials/moderators who work on consecutive days have the choice of either mileage for one round trip and one night's lodging or mileage for two round trips. Carried. Motion by Graham/Davies that beginning with the 1999-2000 school year the minutes of the quarterly Board meeting will not be mailed to the member schools. Carried. Ex. Director's note: Beginning next school year, the minutes from the Board meetings as well as the minutes from the various Advisory Committees will be posted on the IESA website. You will receive a schedule in the fall as to when the minutes from these meetings will be posted. You will be able to download the minutes and then contact your Board representative if you have questions. Due to the addition of staff, motion by Graham/Hoschstatter to approve approximately $10,000.00 toward the re-modeling of the IESA Office. Carried.

The committee reiterated that all music and speech hosts must sell T-shirts if they want to host contest. Mr. Endsley was directed to bring proposals to the September meeting regarding the purchase of a new office automobile, to contact Washington High School regarding the sale of a wireless microphone system that was previously used for the state track meets, and to present to the Board a proposal for T-shirt share distribution for the 1999-2000 school year.

Staff Relations Committee--Motion by Cox/Spiezio to approve the staff employment agreements. Carried.

Advisory Committee Reports

Basketball--Mr. Davies presented the recommendations of the Basketball Advisory Committee. Motion by Davies/Silvey to change By-Law 4.0412 so that the last interscholastic contest in girls basketball may be no later that December 23 and the last interscholastic contest in boys basketball may be played no later than Friday of week 34 in the standardized calendar. Carried. Motion by Davies/Lindsey to add the following By-Law in the Individual Limitations section: "Students in 5th or 6th grade who play on the school's 7th and/or 8th grade teams must abide by all IESA rules and regulations." Carried. Motion by Davies/Spiezio to change the game times on the Saturday of the girls and boys tournaments to the following 9:00 a.m., 10:30 a.m., 12 noon, 1:30 p.m., 3:00 p.m., 4:30 p.m., 6:00 p.m., and 7:30 p.m. Carried. Motion by Davies/Silvey that the home team sectional be assigned to the first game on Saturday of the state finals instead of the last game. Carried. Motion by Davies/ to add to section 3.140 of the Handbook the following: "Spectators shall keep their shirts on at all times when attending IESA activities." Motion died for lack of a second. Ex. Director's note: Supervisors of students attending IESA contests, especially indoor contests, should remind all students to keep their shirts on while attending IESA events.

Music--Mr. Lindsey presented the recommendations of the Music Advisory Committee. Motion by Lindsey/Hochstatter to change By-Law 4.1213 so the performance must be performed in three parts. Carried. Motion by Lindsey/Lee to add to By-Law 4.1223 a statement that music designated as instrumental choir music or at least 5 part music must be used. Carried. Motion by Lindsey/Silvey to clarify 4.1221 so that drum sets would be allowed to be performed as an instrumental solo. Carried. Motion by Lindsey/Carrico to add as By-Law 4.114 the following: "All students participating in an IESA music contest must be a member of the school's band, choir, or orchestra. Students in grades 5-6 may participate in contest if there is no performing group available at their school." Carried. Motion by Lindsey/ to add as By-Law 4.115 the following: "At no time may student teachers be used as contest judges." Motion died for lack of a second.

Scholastic Bowl--Mr. Lucey presented the recommendations of the Scholastic Bowl Advisory Committee. Motion by Hochstatter/Silvey to add the following to By-Law 4.1494: "Once the category is completely read by the moderator, anyone pressing the response button, before or during the reading of the question, will be expected to answer." Carried. Baseball/Softball--Motion by Graham/Cox, effective July 1, 2000, to change By-Laws 4.0112 and 4.0212 so that the last interscholastic contest may be no later than Saturday of Week 14 in the IESA standardized calendar. Carried. Ex. Director's Note: Please note that this change takes effect with the 2000-2001 school year.

Track & Field--Mr. Graham presented the recommendations of the Track & Field Advisory Committee. Motion by Graham/Lee to change the starting time for the state meet on Friday from 3:00 p.m. to 2:00 p.m. for the field events only. Carried. Motion by Graham/Silvey to run the preliminaries and semi-final heats at the state meet in the hurdles as follows: 7G, 7B, 8G, 8B. Carried. Motion by Graham/Lindsey to change By-Law 4.0733 so that any athlete who meets or exceeds the qualifying standard in the finals of the sectional shall advance to the state meet. Carried. Motion by Graham/Lindsey to survey the schools concerning the interest in adding the triple jump as a state series event. Carried.

Volleyball--Mr. Cox presented the recommendations of the Volleyball Advisory Committee. Motion by Cox/Graham to add as By-Law 4.0644: "Students in 5th or 6th grade who play on the school's 7th and/or 8th grade teams must abide by all IESA rules and regulations." Carried. Motion by Cox/ to add to By-Law 4.0642 so that 8th grade participants are limited to two tournaments per season and 5th, 6th, and 7th grade participants are limited to four tournaments per season. Motion died for lack of a second. Motion by Graham/Cox, effective July 1, 2000, to change By-Law 4.0611 so that the first day tryouts/practice may be organized is Monday of Week 19 in the IESA standardized calendar and to change By-Law 4.0612 so that the first interscholastic contest may be no earlier than Monday of Week 27 and the last contest no later than Wednesday of Week 39 in the IESA standardized calendar. Carried. Ex. Director's Note: Please note that this change takes effect with the 2000-2001 school year.

Wrestling--Mr. Lee presented the recommendations of the Wrestling Advisory Committee. Motion by Lee/Silvey to change By-Law 4.0552 to add an additional weight class. Carried. Ex. Director's note: Please see enclosed for the new weight classes. Motion by Lee/Spiezio to add as By-Law 4.0546 the following: "All wrestlers with skin conditions must have a skin condition form that is supplied by the IESA completed by a physician." Carried. Ex. Director's Note: Sample of form is enclosed. These will be mailed to all schools participating in wrestling next school year. Motion by Lee/Hochstatter to add the following statement to the end of By-Law 4.0542: "At no time may a wrestler wrestle two weight classes over the certified weight." and the following question and answer to the back of the handbook: Q: A wrestler is weight certified at 70 lbs. During a dual meet, he wrestles at 80 lbs. Is he eligible to participate the rest of the season at the 70 lb. class any time during the rest of the season? A: No. In this instance, the wrestler must re-certify (scratch weight) at the 75 lb. or 80 lb. class. This certification must take place before the printed deadline. Carried. Motion by Lee/ to change By-Law 4.0593 so that each winner of a weight class at the sectional will receive a medal. Motion died for lack of a second. Motion by Lee/Graham to change By-Law 4.0591 so a plaque is awarded to the sectional runner-up. Carried. Motion by Lee/Hochstatter to change By-Law 4.0593 so 38 individual medals are given to the top four teams placing at state. Carried. Motion by Lee/ Hochstatter to charge the following admission prices for each day of the wrestling state finals: Students and Senior Citizens-- $3.00; Adults--$5.00. Carried. Motion by Lee/Hochstatter to change By-Law 2.1283 so IESA hires all wrestling regional officials. Roll Call Vote: Ayes: Lee, Hochstatter, Cox. Nayes: Spiezio, Carrico, Silvey, Lindsey, Davies, Graham. Motion defeated. Motion by Silvey/Graham for IESA to hire all regional officials. Motion defeated.

Ex. Director's Note: PLEASE PAY ATTENTION TO THE FOLLOWING WHICH WAS APPROVED BUT DOES NOT BECOME EFFECTIVE UNTIL THE START OF THE 2000-2001 SCHOOL YEAR: Motion by Graham/Lee to change By-Law 3.043 so it reads as follows: "During the IESA season for a sport, as defined for each sport in Division 4 of these By-Laws, students shall not participate on any non-school team in the same sport either as an individual or a team member." Carried. Ex. Directors' Note: Passage of this By-Law means that once tryouts and practice begins for a given activity, students may not participate in any type of non-school team, either as an individual or a team member, in that same sport. Example: The IESA season for wrestling allows tryouts to begin October 30, 2000. As of October 30, 2000, any student who wants to be a member of your school's wrestling team may not participate on any outside team. This is true even if your school's wrestling program does not begin until January 2, 2001.

Mr. Lindsey who previously had been appointed by President Carrico to chair a committee to canvass the election ballots, reported the tally was correct.

Mr. Spiezio presented the recommendations of the Nominating Committee. Motion by Spiezio/Lindsey to accept the Nominating Report. Carried.

Motion by Graham/Cox to approve the expenses of the meeting. Carried.

Motion by Cox/Spiezio to adjourn the regular meeting sine die. Carried.

Mr. Endsley announced the election results and seated the re-elected members of the Board. Mr. Carrico (Division D), Mr. Reising (Division J), Mr. Schmitz (Division M), and Mr. Graham (Division J) were all re-elected.

The Board of Directors was re-organized as presented by the Nominating Committee. Officers and Activity Liaison appointments for 1999-2000 are as follows: President: Leeon Carrico; Vice-President: John Link; Secretary/Treasurer: Bill Reising; Art: Mike Schmitz; Baseball: Jim Hochstatter; Softball: Joe Spiezio; Cross-Country: Sue Silvey; Basketball: Mike Davies; Wrestling: Steve Lee; Volleyball: Tom Cox; Track & Field: Ron Graham; Music: Jerry Birkey; Speech: Charles Bolton; and Scholastic Bowl: Earl Lindsey. Board Committees are as follows: Finance: Bill Reising, Joe Spiezio, Ron Graham; By-Laws: Charles Bolton, Steve Lee, Mike Davies; Staff Relations: John Link, Sue Silvey, Jerry Birkey; Long-Range Planning: Jim Hochstatter, Tom Cox, Earl Lindsey, Mike Schmitz.

Motion by Cox/Graham to ratify all previous legal affairs of the Association. Carried.

New Business for New Board

President Carrico stressed to the Board the importance of attending Board and committee meetings.

Motion by Cox/Davies to pay the expenses of a dinner with the IHSA at the National Federation summer meeting. Carried.

There being no additional new business, motion by Graham/Hochstatter to adjourn. Carried. President Carrico adjourned the meeting at 2:40 p.m.